Project Leader & Administrative Assistant

Empower • Chicago, IL

8d • $79,400 - $112,175 • Hybrid

About The Position

The Project Leader & Administrative Assistant position is a newly created role reporting to the Chief Investment Strategist. At a high level, the role will typically break out into the following approximate percentages of time: 40% media/social media and conference appearance coordination and related travel arrangements, 35% support high-level projects, 25% research operations support. This role will operate in a hybrid environment; reporting to the downtown Chicago office as necessary.

Requirements

• Associates degree or equivalent experience
• 5+ years’ related experience
• Project management execution and budget management experience
• Experience with travel and logistics coordination
• Responsive, thoughtful communication abilities
• Ability to build and maintain effective, positive relationships
• Experience interacting respectfully and positively with associates at all levels (ranging entry level to CEO)
• Experience with Microsoft Office Suite, including PowerPoint creation for executive audience
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.

Nice To Haves

• Ability to demonstrate empathy, initiative and resourcefulness
• Creative approach with problem-solving
• Strong communication skills (verbal, written, presentation)
• Strong time management skills
• Agility – easily switches gears to handle multiple tasks at one time
• On-going learning bias
• Ownership mindset

Responsibilities

• Coordinate and organize media appearances, studio bookings, and schedules
• Manage calendar scheduling, arrange travel and coordinate expense reporting
• Maintain research project priority lists and approvals
• Coordinate content production and social media activity with internal contributors and stakeholders
• Compile and deliver activity summaries to executive leadership
• Document and follow up on important actions / decisions from research project meetings
• Ensure planning deadlines are met
• Provide in-depth reporting and analysis where needed
• Gather data and produce presentations in PowerPoint and Excel in a quality manner and on time for an Executive level audience
• Manage and maintain vendor contracts
• Provide administrative support to Chief Investment Strategist and her direct reports
• Maintain confidentiality in all communications
• Perform with excellence and precision in a successful, fast-paced, growing company

Benefits

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) – BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree