Project Admin (Traveling)
JGM•Daytona Beach, FL
•Onsite
About The Position
We are seeking an organized, detail-oriented Project Administrator to support daily administrative and operational functions on our Daytona construction site. You'll work closely with the Project Manager, Site Superintendent, foremen, and trades teams (millwrights, ironworkers, welders, etc.) to keep the project running smoothly. This is a fast-paced, on-site role requiring a proactive, hands-on individual.
Requirements
- High school diploma/GED required
- 2+ years administrative experience, preferably in construction or industrial projects
- Timekeeping experience required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational, multitasking, and communication skills
- Comfortable working on-site in a physically demanding, outdoor environment
Nice To Haves
- Associate's or Bachelor's in Business Administration, Construction Management, or related field a plus
- Procore experience highly preferred
Responsibilities
- Maintain project documentation: contracts, permits, and site records
- Prepare daily, weekly, and monthly reports
- Schedule meetings, prepare agendas, and take minutes
- Track deliverables and timelines to ensure deadlines are met
- Maintain accurate timekeeping records for site personnel and submit to payroll
- Support the PM and Superintendent with coordination of site activities and resources
- Assist with procurement, inventory tracking, and delivery coordination
- Monitor project budgets, invoices, and expenses
- Coordinate communication between foremen and management
- Manage document control to keep site records current
- Track safety certifications, licenses, and required training
- Support safety protocol compliance and site inspection reporting
- Help organize safety meetings and file required documentation
- Serve as point of contact between management, on-site trades, and vendors
- Facilitate coordination between field operations and head office
- Proactively flag and help resolve delays, document inconsistencies, or resource shortages
Benefits
- Per diem paid 7 days/week
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
