Project Admin

Canadian Breaks Consulting LLC•Claude, TX

1d•$90,000 - $115,000•Onsite

About The Position

CBC is seeking a Project Admin to provide support for large, mission-critical projects. This role involves working within a client's PMO, coordinating with superintendents and subcontractors, and managing various administrative tasks to ensure project efficiency and smooth operations. The Project Admin will be responsible for supply management, meeting coordination, visitor processing, vendor relations, event support, onboarding assistance, timesheet management, and general administrative duties. This position requires a high level of organization, proficiency in Microsoft Office Suite, and excellent communication skills to thrive in a fast-paced, high-pressure environment.

Requirements

High school diploma or GED required.
Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
Must be an accurate and proficient typist (at least 45-wpm).
Ability to work well and maintain a cooperative attitude through high-pressure situations.
Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
Workday is combination of standing, walking and sitting.
Must be able to climb stairs: 5% of day.
Constant use of hands/fingers for mouse/keyboard/computer use.
Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
Sufficient to hear conversational levels in person and over the telephone.
Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
Lift/Carry: Up to 40lb – Minimal.
Bending/Twisting: Minimal.
Kneeling/Crouching/Crawling: Minimal.
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Responsibilities

Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
Support the onboarding process for new hires, internal transfers, and consultants.
Collect and file employee timesheets in a timely and organized manner.
Assist office staff with various requests and administrative tasks to support overall efficiency.
Assist in tracking drug testing and safety orientation paperwork.
Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
Assist with maintaining office supplies needed for the job.
Organize and lead the site security and badging administrative process.
Organize and lead project daily diaries, meeting minutes, and other assignments.
Assist with copying, filing, and mailing/distribution of job site correspondence.