Project Admin

Blue Ridge Executive Search • Portland, OR

5d

About The Position

This role focuses on ensuring compliance with various labor and tax regulations on projects, particularly those involving certified payroll, apprenticeship programs, and Section 179D. The Project Admin will be responsible for managing subcontractor compliance, providing support and guidance, tracking program participation, and maintaining accurate records for reporting and auditing purposes.

Requirements

• Knowledge of Prevailing Wage Laws
• Labor Compliance
• Certified Payroll Compliance
• Apprenticeship program participation & Oversight
• Section 179D Compliance

Responsibilities

• Review and verify certified payroll reports submitted by subcontractors for accuracy and completeness.
• Ensure compliance with prevailing wage laws, including Davis-Bacon Act, state-specific requirements, and other applicable labor standards.
• Monitor subcontractor compliance and address any discrepancies, missing information, or potential violations.
• Serve as the primary point of contact for subcontractors regarding certified payroll submissions and compliance inquiries.
• Provide guidance and training to subcontractors on certified payroll processes, documentation, and reporting requirements.
• Follow up with subcontractors to ensure timely and accurate submission of required payroll documentation.
• Track and monitor subcontractor participation in apprenticeship programs to ensure compliance with applicable project requirements.
• Verify that subcontractors are meeting required apprentice-to-journeyman ratios on federally and state-funded projects.
• Coordinate with subcontractors and training providers to document compliance with apprenticeship program obligations.
• Assist in preparing and submitting apprenticeship compliance reports as required by project agreements or funding agencies.
• Ensure compliance with Section 179D labor requirements related to apprenticeship utilization and prevailing wages.
• Assist with documentation and reporting needed to meet Section 179D certification requirements.
• Coordinate with project teams and compliance departments to ensure all necessary documentation is submitted and verified for 179D compliance.
• Maintain and organize certified payroll records and apprenticeship documentation for audit purposes.
• Prepare and submit required compliance reports to relevant regulatory agencies and project stakeholders.
• Track and document compliance status for all subcontractors and maintain a detailed audit trail.
• Collaborate with project managers, compliance teams, and legal departments to ensure that certified payroll and apprenticeship requirements are met on all projects.
• Assist in identifying and resolving any compliance issues related to payroll, apprenticeships, and 179D requirements.
• Support project close-out activities by ensuring all required compliance documentation is complete and properly filed.
• Manage and maintain compliance tracking systems and databases.
• Prepare correspondence, reports, and other documentation related to payroll compliance, apprenticeship programs, and 179D certifications.
• Assist with other administrative tasks as needed to support the compliance and project management teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed