Project Accounting Assistant

Christman•Oklahoma City, OK

40d•Onsite

About The Position

The Christman Company is seeking a Project Accounting Assistant to provide essential support in project accounting, administrative tasks, contract administration, and project closeout. This role is crucial for maintaining organized project files, processing financial documents, and ensuring compliance with company policies and contractual requirements. The position operates within a professional office environment and requires strong organizational and communication skills.

Requirements

High School Diploma or GED required.
Associate’s degree in accounting, business administration, or a related job field.
Minimum two (2) years of administrative, accounting, bookkeeping, or project support experience.
Equivalent combination of education, training, and experience.
Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Ability to maintain confidentiality and handle sensitive information.
Strong customer service and interpersonal skills.
Applicants must be authorized to work for any employer in the U.S.
Successful completion of pre-employment screening, including drug and background screening.

Nice To Haves

Experience in the construction industry.
Experience supporting project accounting, billing, or contract administration.
Familiarity with construction industry terminology, contracts, and project processes.
Experience with accounting and project management software preferred (Viewpoint Vista, Procore, or similar).

Responsibilities

Assist with project setup and maintenance in accounting and project management systems.
Process and code vendor invoices, subcontractor invoices, and expense reports.
Support project billing, including preparation of owner invoices and payment applications.
Track and maintain project budgets, commitments, purchase orders, and change orders.
Assist with job cost reporting and project financial reconciliations.
Review project cost documentation for accuracy and completeness.
Monitor outstanding receivables and assist with collection efforts.
Prepare and distribute routine project financial reports.
Provide administrative support to Project Managers, Project Engineers, and Accounting personnel.
Maintain organized project files, both electronic and hard copy.
Coordinate project correspondence and distribute project-related communications.
Schedule meetings, prepare agendas, and document meeting minutes.
Prepare reports, spreadsheets, presentations, and project documentation.
Answer phones, respond to inquiries, and direct communications appropriately.
Assist with document control and project record retention requirements.
Maintain subcontract agreements, purchase orders, and contract documentation.
Track insurance certificates, bonds, licenses, and other compliance requirements.
Assist with collecting and maintaining lien waivers and other project closeout documents.
Support certified payroll reporting and prevailing wage documentation when applicable.
Ensure project documentation complies with company policies and contractual requirements.
Assist with final billing and collection activities.
Compile project closeout documentation.
Maintain archived project records according to company retention policies.
Coordinate final subcontractor and vendor documentation.
Complete assigned and required training for this role.