Project Accountant

ALLIED ELECTRIC INC•Walker, MI

5d•Onsite

About The Position

The Project Accountant supports project-based construction work by ensuring accurate job cost tracking, billing, and accounts receivable management. The role requires knowledge of construction accounting principles, including job costing, work-in-progress reporting, and project margin tracking. It also supports financial compliance, licensing requirements, and coordination of financial documentation across departments and external partners. The position is based at Allied Electric’s Grand Rapids, Michigan office. It supports project setup and cost updates, billing and collections, accounts payable processing, financial reporting, licensing and compliance, and project closeout. The role works with project teams, leadership, clients, vendors, subcontractors, and other external partners.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
At least 3 years of experience in accounting or finance; experience in construction, project-based industries, or a project-based environment is preferred.
Proven experience managing project financials, including budgeting, forecasting, and reporting.
Experience with accounting software and financial management systems.
Strong understanding of job cost accounting, billing, and accounts receivable procedures.
Experience with compliance tracking, licensing, and reporting processes.
Strong understanding of accounting principles and practices, including GAAP.
Advanced proficiency in Microsoft Excel and proficiency in the Microsoft Office Suite.
Strong analytical skills, including the ability to interpret financial data and provide strategic insights.
Excellent organization and attention to detail to ensure accurate financial reporting.
Strong verbal and written communication skills, including the ability to communicate effectively with project teams and stakeholders.
Demonstrated problem-solving skills and ability to address complex financial challenges.
Ability to work independently, manage multiple projects simultaneously, and work in a fast-paced environment.
Professional, proactive team player able to work across departments and with external partners.

Nice To Haves

Experience with Sage 300 CRE (Timberline).
Construction accounting experience.

Responsibilities

Open and maintain job records in Sage, ensuring complete and accurate setup.
Create job folders and maintain an up-to-date job billing list.
Enter job estimates and Schedules of Values, and update estimated job costs in Sage.
Post and track project and subcontract change orders.
Prepare and distribute monthly internal projection sheets and project margin reports.
Request and collect supplier and subcontractor waivers.
File and maintain contracts, subcontracts, and project billing documentation.
Generate monthly project billing packets with appropriate backup documentation.
Post job billings and distribute them to clients.
Record and deposit incoming checks, and scan and file payment records.
Monitor aging receivables and follow up with clients regarding overdue payments.
Generate daily and weekly reports for leadership.
Enter vendor invoices into the accounting system and route them for review and approval.
Assist with WIP reporting and entries supporting financial reporting.
Track and complete business and contractor license renewals across states.
Submit vendor prequalification and compliance documentation as needed.
Maintain current, organized licensing records for company operations.
Request and distribute Certificates of Insurance as required.
Coordinate ad hoc financial reports and support internal data requests.
Assist with job closeout and ensure billing files are complete.