Project Accountant

IPS-Integrated Project Services•Blue Bell, PA

About The Position

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Project Accountant to join our talented team at our headquarters in Blue Bell, Pennsylvania. Reporting directly to the Project Accounting Manager, you will manage the accounting aspects of the business units and projects effectively and efficiently, with a helpful and friendly attitude of service to all customers. You will also work in conjunction with the Operations Director, Project Manager, Project Engineer, Project Superintendent, and Contract Administrator.

Requirements

Associate degree required or 3-5 years equivalent experience, including 1 year minimum in construction accounting.
Ability to effectively prioritize time and meet deadlines.
Highly reliable with strong organizational skills to manage a large amount of documents and information.
A sense of urgency with the ability to multitask and ability to meet multiple deadlines.
Ability to communicate effectively both verbally and in writing.
Proficiency in working with and reading financial spreadsheet software (Microsoft Excel), Accounting software (Timberline Software), and Microsoft software.
All interviews are conducted either in person or virtually, with video required.

Nice To Haves

Bachelor's degree in Accounting, Finance, or a related field.

Responsibilities

Performs all accounting functions relating to assigned projects (e.g., accounts payable, accounts receivable, job costs, etc.).
Monitors and enforces company policy and procedures about assigned projects.
Sets up jobs and contracts in Timberline, which includes entering budgets based on an approved schedule of values.
Records subcontractor commitments provided by the Contract Administrator and approved by the Project Manager/Design Manager, comparing amounts to appropriate line items on the schedule of values.
Reviews approved subcontractor progress payment applications and reconciles them to previous submissions.
Reconciles the schedule of values on application to subcontractor commitment.
Compiles submitted payment requests from subcontractors and suppliers, compares them to Job Cost reports, and includes applicable amounts for general conditions and fees to produce a payment request to be submitted to the owner.
Reconciles the current request for owner payment to previous submissions.
Obtains releases of liens from all suppliers and subcontractors for the previous month’s payment before issuing checks for further payment.
Maintains log-on progress payments and release of liens.
Maintains an ongoing record of retainage being held on subcontracts/vendors.
Reviews contracts for release of retainage and notifies the Project Manager of any upcoming releases.
Monitors special payment arrangements to ensure that time-sensitive payments are made on time.
Enters owner change orders, changes to estimates, subcontracts, subcontractor change orders, and purchase orders.
Performs Job close-out duties, including reconciling commitments, archiving files, and closing the job in the system.
Provides A/R Collection information to management.