Project Accountant (Ajera/SCA Billing)

Aston Carter•New York, NY

9d•$30 - $35•Onsite

About The Position

We are seeking an experienced Project Accountant to support project billing, accounts receivable, and general accounting operations within a fast-paced architecture environment. This role will focus heavily on Ajera ERP and School Construction Authority (SCA) billing, while partnering with project managers and leadership to ensure accurate project financials, timely invoicing, and improved cash flow. This position offers the opportunity to make an immediate impact by helping streamline billing processes, reduce backlogs, and support complex project-based accounting activities.

Requirements

Hands-on experience with Ajera ERP, including project setup, billing, job cost tracking, and reporting.
Experience managing project billing within architecture, engineering, or professional services environments.
Strong knowledge of School Construction Authority (SCA) billing requirements.
Experience with accounts receivable, invoicing, collections, and billing reconciliation.
Knowledge of project accounting, contract-driven billing, and revenue recognition principles.
Experience with general ledger accounting, journal entries, reconciliations, and month-end close.
Advanced Microsoft Excel skills, including pivot tables and reporting functions.
Strong attention to detail and commitment to accuracy.
Ability to work independently and contribute quickly in a fast-paced environment.
Strong communication and collaboration skills.

Nice To Haves

Experience working within an architecture or engineering firm.
Familiarity with project accounting and professional services billing models.
Experience supporting benefits accounting processes.
Exposure to fraud remediation, audits, or internal control initiatives.
Ability to manage multiple priorities and deadlines while maintaining accuracy.
Interest in long-term growth within project accounting and financial operations.

Responsibilities

Manage project setup, fee structures, billing schedules, job cost tracking, and invoice generation within Ajera ERP.
Oversee SCA billing processes, ensuring compliance with documentation requirements, contract terms, and invoicing standards.
Support accounts receivable activities, including invoicing, collections follow-up, and aging report management.
Partner with project managers to review billing accuracy, resolve discrepancies, and obtain invoice approvals.
Manage project billing cycles from initiation through completion across multiple projects.
Maintain accurate project financial data, job cost reporting, and billing records.
Assist with resolving accounting backlogs, outstanding reporting items, and process gaps.
Support month-end close activities, including journal entries and account reconciliations.
Assist with project-based revenue recognition and contract-related accounting workflows.
Identify opportunities to improve billing processes, reporting accuracy, and operational efficiency.
Ensure invoices meet client requirements and contractual obligations, particularly for SCA-funded projects.
Collaborate with leadership and accounting team members on financial reporting and special projects.
Monitor aging accounts receivable and support collection efforts to improve cash flow.
Utilize Excel, including pivot tables, to analyze financial data and support reporting needs.
Assist with benefits accounting and internal control initiatives as needed.