Project Accountant

AURORA CONTRACTORS LLC • Brentwood, NY

13h • Onsite

About The Position

Responsible for managing the financial administration of construction projects, focusing on subcontractor invoicing, vendor payments, and owner billing (AIA). Ensures accurate, compliant, and timely processing of financial documents while overseeing invoices, payments, and cost tracking through Vista Viewpoint, GC Pay, and Procore to maintain financial integrity from start to closeout.

Requirements

• Bachelor’s degree in accounting or finance
• 5-7 years of experience in construction finance
• Excellent computer skills
• Familiarity with Vista Viewpoint, GC Pay, and Procore Project Financials
• Advanced Excel skills
• Strong ability to manage multiple projects simultaneously
• Lead effectively by resolving conflicts, staying patient and level-headed, being firm but fair, and taking a proactive approach.
• Demonstrate self-awareness, hold team members accountable, and foster collaboration through clear communication and active listening.
• Communicate clearly and effectively across oral, written, visual, and digital platforms, practice strong listening skills.
• Manage time efficiently by prioritizing and delegating tasks to meet deadlines and maximize productivity.
• Achieve goals, adapt to change, make sound decisions under uncertainty, and solve problems creatively with a growth mindset.

Nice To Haves

• Experience in training others in the use of accounting software.

Responsibilities

• Prepare & submit monthly AIA billings
• Coordinate progress & change orders with project teams
• Track owner payments and maintain billing logs
• Enter and code subcontractor/vendor requisitions
• Verify contract amounts, retainage, and change orders
• Review backup documents and ensure alignment with budgets
• Monitor approval workflows
• Track subcontractor, vendor, and union compliance
• Collect and log lien waivers
• Cross-check waivers with payment applications
• Respond to payment and documentation inquiries
• Resolve invoice issues in coordination with project teams
• Send remittance notices and confirmations
• Review AP inbox & route invoices for approval
• Ensure accurate coding & contract compliance
• Support month-end close
• Maintain audit-ready documentation
• Reconcile vendor statements monthly
• Maintain W-9s & digital AP files
• Assist with special projects and financial reporting
• Support audit preparation and project closeouts

Benefits

• Medical/Dental/Vision Insurance Coverage
• Employer funded HRA
• Fitness Incentive Programs
• Employee Assistance Plan (EAP) – including Wellness Programs; Health Advocacy, Legal Assistance, Financial Coaching and Counseling for every employee and members of their household for free.
• Discounted services for fertility and family-building benefits offered through Kindbody
• Flex Spending Account/Dependent Care Account
• Whole Life Insurance Policy
• 401K plan with employer match
• Wide array of Aflac Insurance plans available
• Survivor benefit insurance
• Free financial planning & credit monitoring services
• ESOP
• Competitive PTO
• Paid Sabbatical Leave (duration based upon tenure)
• 1 week paid for Medical Leave of Absence
• Summer Hours
• Tuition Reimbursement Program
• Employee Referral Program
• Good Times Committee Events (holiday party, happy hours, yoga classes)
• Employer match charitable contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level