Project Accountant I

GAI Consultants•Homestead, PA

5d•Hybrid

About The Position

The Project Accountant I assists the Project Manager throughout the project life cycle. This role involves establishing project budgets, reviewing and preparing client invoices, coordinating accounts receivable and work-in-progress review. The position also assists with conducting monthly and/or bi-weekly project financial reviews, including project earning reports, accounts receivable, work-in-progress, and backlog. This is a hybrid/remote position.

Requirements

Bachelor's degree in Acct., Finance, or related field
BA degree + 2-3 years experience
English as a first language or demonstrated verbal and written skills in English as a second language.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to demonstrate strong writing/communication skills.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Knowledge of various software programs which may include Accounting software; HRIS software; ATS software; Database software; Internet software; Inventory software; Payroll systems; Project Management software; Spreadsheet software; and Word Processing software.
Current, valid Driver’s License.
Must be United States citizen or have permanent residency status.
Must be able to pass pre-employment background check as well as possible post-hire, client-based background checks as required.
Must be willing to work in a drug free environment and agree to drug and alcohol testing if required.
Must pass MVR check to be confirmed as insurable to drive on company time/company vehicles; must be willing to travel as required by job.

Nice To Haves

Ability to work as part of a team.
Written communication skills.
Ability to identify and seek needed information/research skills.
Analytical thinking skills.
Detail oriented.
Ability to meet deadlines.
Mathematical skills.
Accounting skills.

Responsibilities

Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review.
Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog.
New Project Setup Training
Help Project Submission
Create Work-Breakdown-Structure (WBS)
Input Budgets (Contract, Cost & Billing)
Contract is uploaded into Vantagepoint
Create Billing Terms & Review Contract for Invoicing Instructions
Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
Notify the Project Manager upon Completion
Invoicing Preparation
Draft Review comments for mischarges
Review sub-consultant invoices (rates & limits)
Correct rates
Employee labor & expenses are on the same task/sub-task
Accounting Notes in EI field
Setup Invoicing Review Meetings
Accounts Receivable & Work-In-Process (WIP) Review
Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
Generate the Past Due Report
Double Check Email went to the client
Uploaded into the client’s system
Input the comments into Vantagepoint
Project Financial Review w/ Project Managers
Monthly Review Project Earning Report with the Business Sector Leader
Review AR & WIP
Review Backlog
Participate in WO Meeting with BSL & PM
Reviewing & Approving direct reports Timesheets
Quarterly Performance Progress meetings with Direct Reports
Annual Performance Reviews