Project Accountant I

GAI Consultants, Inc.•Jacksonville, FL

6d•Hybrid

About The Position

The Project Accountant I will assist the Project Manager throughout the project life cycle. This includes establishing project budgets, reviewing and preparing client invoices, and coordinating accounts receivable and work-in-progress reviews. The role also involves conducting monthly and/or bi-weekly project financial reviews of project earning reports, accounts receivable, work-in-progress, and backlog. This is a hybrid/remote position.

Requirements

Bachelor's degree in Acct., Finance, or related field
2-3 years experience
English as a first language or demonstrated verbal and written skills in English as a second language.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to demonstrate strong writing/communication skills.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Knowledge of various software programs which may include Accounting software; HRIS software; ATS software; Database software; Internet software; Inventory software; Payroll systems; Project Management software; Spreadsheet software; and Word Processing software.
Current, valid Driver’s License.
Must be United States citizen or have permanent residency status.
Must be able to pass pre-employment background check as well as possible post-hire, client-based background checks as required.
Must be willing to work in a drug free environment and agree to drug and alcohol testing if required.
Ability to work as part of a team.
Written communication skills.
Ability to identify and seek needed information/research skills.
Analytical thinking skills.
Detail oriented.
Ability to meet deadlines.
Mathematical skills.
Accounting skills.

Responsibilities

Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review.
Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog.
New Project Setup: Input Budgets (Contract, Cost & Billing), Create Billing Terms & Review Contract for Invoicing Instructions, Review the ACCT-Project Budget for Accuracy & Save in Financial Folder, Notify the Project Manager upon Completion.
Invoicing: Preparation Draft, Review comments for mischarges, Review sub-consultant invoices (rates & limits), Correct rates, Ensure employee labor & expenses are on the same task/sub-task, Add Accounting Notes in EI field, Setup Invoicing Review Meetings.
Accounts Receivable & Work-In-Process (WIP) Review: Establish who is doing the follow-up with the client (Project Accountant or Project Manager), Generate the Past Due Report, Double Check email went to the client, Check if uploaded into the client’s system, Input the comments into Vantagepoint.
Project Financial Review w/ Project Managers: Monthly Review Project Earning Report with the Business Sector Leader, Review AR & WIP, Review Backlog, Participate in WO Meeting with BSL & PM.
Reviewing & Approving direct reports Timesheets.
Quarterly Performance Progress meetings with Direct Reports.
Annual Performance Reviews.