Project Accountant 1

HDR•Kansas City, MO

About The Position

The Project Accountant 1 position supports the local operations Area Management, Accounting Manager and Project Accountants. The primary responsibilities of this position will be providing support for all facets of project and contract financial management. This includes, but is not limited to, ensuring accurate contract documentation, contract monitoring and maintenance and contract administration during various stages of a contract life cycle. This position may also include assisting with the accurate and timely review and processing of employee timesheets, employee expense reports, accounts payable, billing and accounts receivable, internal cost recovery (postage, mileage and equipment) and various other accounting and financial management functions. This position assists the local operations accountants and follows practices and procedures in accordance with HDR policies, HDR best practice processes, HDR accounting principles and federal government compliance standards.

Requirements

Associate degree in a closely related field or combination of education and relevant experience
Familiarity with Earned Value Management
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Bachelor’s degree in Accounting preferred
Minimum 2+ years accounting experience preferred
Oracle EBS experience a plus; highly proficient with MS Office applications
Accounting experience in A/E/C industry desirable
Able to work well independently and as part of a team
Requires personable and professional face-to-face, telephone and email communications

Responsibilities

Responsible for creation of accurate client invoices in compliance with contract terms and accounting schedule.
Enter project budget and funding based on information included in the contract documents and provided by Project Managers.
Assist with research for local operations accountant manager and project accountants regarding project financial status
Responsible for client invoicing, supporting collections management and project budgeting
Ensure project accounting files have appropriate documentation and project reconciliation
Collaborate with Project Managers, Project accountants, and Project Coordinators to resolve outstanding A-R issues & confirm documentation of collection activities
Assist multiple project accountants and other staff on a daily basis
May also fill in as a backup for General Accounting Functions
Perform Accounts Payable functions relative to HDR accounts payable procedures, including: Processing vendor invoices to the corporate finance and accounting group
Review and assist in processing Accounts Payable transactions for sub consultants
Manage corporate credit card transactions & on-demand check requests
Research and communicate release of subconsultant payments to corporate finance & accounting group
Account for Seminars & Conferences for both in-house and external events
Perform internal cost recovery functions for billable project charges of vehicles & equipment
Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures