Programs Manager

State of Oklahoma•Oklahoma City, OK

2d•$71,970 - $84,544•Onsite

About The Position

Positions in this job family are assigned responsibilities involving the direction or supervision of programs related to the delivery of agency services on a statewide basis. This may include the supervision of professional level staff in providing a variety of services and assistance to eligible clients, responsibility for a work unit of a division or a single program area, assisting in directing a major multifunctional program or unit, or overall responsibility for major program activities involving the principle operations of the agency. Positions in this job family are assigned responsibilities involving providing direction and guidance for program services and operations, and coordinating program functions and activities within an agency division or unit. This specific position is the Programs Manager of the Oklahoma Library for the Blind and Physically Handicapped (OLBPH) and is responsible for directing and managing the daily operations of this statewide program within the Division of Services for the Blind and Visually Impaired of the Department of Rehabilitation Services. The OLBPH is part of the National Library Service for the Blind and Physically Handicapped network of libraries and provides information and reading materials for both pleasure and educational purposes in accessible formats. The library provides general library services; operates an Accessible Instructional Material Center (AIM); operates an in-house digital recording studio, both online and telephone-based audio information services; and has a repair facility for digital talking book players, as well as braille writing devices. The OLBPH currently services approximately 5,000 patrons and has a staff of 20 employees. Duties include providing guidance and oversight for all library services and programs, providing supervision of all library employees and providing oversight of the Travis Harris library building and grounds which also houses other employees within the Department of Rehabilitation Services.

Requirements

Level II - Master’s degree and one year of professional experience; or a bachelor’s degree and two years of professional experience; or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
Level III - Master’s degree and two years of professional experience; or a bachelor’s degree and three years of professional experience; or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
Level IV - Master’s degree and three years of professional experience, a bachelor’s degree and four years of professional experience; or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
Level II - Knowledge of agency policies and procedures; of all state and federal legislation related to assigned agency programs; and of supervisory principles and practices. Ability to supervise and evaluate personnel and program performance; to communicate effectively, both orally and in writing; to interpret and apply policy material; and to maintain effective working relationships with others.
Level III - Knowledge of agency policy; of state and federal regulations relevant to agency programs; of sound methods of administration; of methods of management and planning; and of supervisory principles and practices. Ability to administer programs and supervise personnel; to maintain effective working relationships with others; and to exercise good judgment in the solution of problems.
Level IV - Knowledge of federal and state laws and regulations relating to the administration of assigned program; of the principles, methods and practices of the program being administered; of the organization, development and administration of the program for which responsibility is assigned; and of supervisory principles and practices. Ability to plan, coordinate, and evaluate the activities of multiple work units and divisions engaged in a broad range of functions; to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; and to interpret, analyze, and resolve highly complex administrative and personnel problems.
Applicant must be willing to perform all job-related travel.
Some positions with the Department of Rehabilitation Services require proficiency in American Sign Language.
Some positions with the Department of Rehabilitation Services require that applicants are eligible to sit for certification specific to the professional job duties such as Certified Rehabilitation Counselor (CRC), Certified Vocational Evaluator (CVE), Professional Vocational Evaluator (PVE), or Licensed Professional Counselor (LPC) examination.
Applicants must be authorized to work in the U.S. now and in the future without employer sponsorship.

Nice To Haves

Preference may be given to candidates with a Master’s degree in Library Science from a program accredited by the American Library Association.

Responsibilities

Manages a major agency unit, section, division or program; directs or supervises staff in the completion of assigned functions and activities.
Develops and recommends policies, rules and regulations which pertain to the administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.
Directs studies of needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program staff and other interested groups of the proper interpretation and application of agency rules and policies.
Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of service; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.
Develops and maintains sound personnel policies and practices; participates in the selection of persons for educational scholarships; directs staff training programs.
Level II - Assessing program staffing needs, conducting local on-site staff meetings and training to provide information about program policies and procedures, counseling with local officials about needs and problems at the local level, developing and coordinating community, stakeholder, or partner outreach for the program, and initiating corrective actions concerning program procedures and staff management.
Level III - Direction and supervision of a work section of a division having responsibility for a single program area administered by the agency.
Level IV - Assisting in the administration of a major multifunctional program or unit of the agency. This includes assisting in planning, organizing, and directing program or unit functions and activities and the supervision of lower-level managers or supervisors who are responsible for individual units or programs or functions.
Providing guidance and oversight for all library services and programs.
Providing supervision of all library employees.
Providing oversight of the Travis Harris library building and grounds which also houses other employees within the Department of Rehabilitation Services.

Benefits

Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave for the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
5% additional pay for the possession of an appropriate professional certification or licensure
Training opportunities to help meet CEU requirements