Programs Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

Emory University•Atlanta, GA

5d•Hybrid

About The Position

The Association for Clinical Pastoral Education (ACPE) is an organization dedicated to providing innovative experiential education through collaboration among people of diverse faith traditions, backgrounds, and cultures. ACPE aims to lead in the theory and practice of clinical education for spiritual care and to promote the provision of quality professional theological education in various settings. Each employee plays a vital role in the association's operations, requiring commitment to their role and the enhancement of the organization's work.

Requirements

Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency in Microsoft Office Suite and other business software applications.
Strong organizational, planning, and time-management skills.
Ability to manage multiple projects and competing priorities with minimal supervision.
Excellent written and verbal communication skills.
Ability to exercise discretion and maintain strict confidentiality.
Strong attention to detail and accuracy.
Ability to learn and adapt to new software applications and organizational systems.
Residency in the state of GA.

Nice To Haves

Knowledge of iMIS and LearningBuilder software is a plus.
Experience supporting boards, commissions, committees, or professional associations is preferred.

Responsibilities

Provide administrative support to the Director of Education and the Chair of the Certification Commission.
Coordinate administrative activities related to certification and educational programs.
Ensure the Director of Education and Commission Chair are prepared for meetings, reviews, and related activities.
Assist with the administration of certification processes and ensure compliance with applicable policies and procedures.
Maintain confidential certification records, files, and supporting documentation.
Create and manage electronic files and recordings related to credentialing reviews and certification activities.
Maintain critical certification timelines and monitor deadlines for submissions and reviews.
Coordinate review schedules and assign subcommittees while monitoring for potential conflicts of interest.
Handle official correspondence on behalf of the Certification Commission, Commission Chair, and Director of Education with minimal supervision.
Review incoming correspondence and identify items requiring attention or action.
Coordinate, schedule, and support Board meetings, committee sessions, and special events.
Prepare agendas, meeting materials, reports, and presentations.
Attend meetings as assigned and record and distribute meeting minutes.
Assist with meeting logistics, including coordination with event planning resources and volunteers.
Support Certification Board, commission, and committee activities as needed.
Maintain databases, spreadsheets, and reporting systems.
Generate reports, charts, graphs, and other materials to support organizational operations and decision-making.
Establish, organize, and maintain electronic and physical filing systems.
Answer and route incoming telephone calls and email inquiries.
Initiate, process, and maintain records, invoices, reimbursements, and related documentation.
Order and maintain office supplies and other administrative resources.
Coordinate travel arrangements and related reimbursements for staff, volunteers, and Commission representatives as assigned.