Programming & Events Specialist II (Hybrid)

American Medical Association • Chicago, IL

3d • Hybrid

About The Position

The American Medical Association (AMA) is seeking a Programming & Events Specialist II for their Physician Satisfaction team. This hybrid role, based in Chicago, IL, requires three days a week in the office. The specialist will coordinate event-related activities and projects for the AMA’s Professional Satisfaction & Practice Sustainability (PS2) and the Career Advancement Collective (CAC) educational offerings and events. Responsibilities include event management, participant and partner outreach, and presentation preparation. The AMA is dedicated to fostering an inclusive, people-first culture that empowers employees and encourages professional development and social responsibility.

Requirements

• Bachelor's degree preferred or equivalent work experience and HS diploma/equivalent education required.
• 3+ years of experience in program coordination, project coordination, or event planning required.
• Experience supporting meetings and events, including registration, travel, planning, virtual event platforms (e.g., webinar production) preferred.
• Experience in building marketing and/or programming preferred.
• Strong verbal, written and visual communication skills; able to communicate with diverse stakeholders at all levels of an organization.
• Strong interpersonal skills, including relationship-building; ability to interface effectively with people of varying disciplines, background, and expertise.
• Attention to detail and well-developed organizational and time management skills to handle a variety of multi-faceted projects, often with conflicting deadlines in a fast-paced team environment.
• Ability to work independently and to function effectively as a team member.
• Proficient in use of Microsoft Office applications including, Word, Excel, PowerPoint, SharePoint, and Outlook.
• Experience with Microsoft™ Project and web-based survey development tools preferred.
• Some travel may be required.

Responsibilities

• Collaborate with the program committee to implement, administrate, organize, and evaluate all aspects of virtual events, workshops, and conferences.
• Work with partner organizations to facilitate, coordinate, execute, and support logistics related to event-related programs.
• Support the review and coordination of key milestones and deliverables including speaker selection, webinar platforms, marketing materials, and event registration by partnering closely with the program and events manager and external partners.
• Ensure team members and leadership are aware of key/critical issues impacting events and may assist in resolving issues.
• Assist in mitigating any arising issues and troubleshoot any emerging problems on the event day.
• Assist in material production, audio/visual needs, travel and lodging, and other activities required to successfully conduct a well-organized event.
• Support collaborations with and convenings of external stakeholders to contribute to ongoing work in alignment with unit goals.
• Serve as a primary contact for participants and stakeholders questions and issues; oversee related proxy email inbox.
• Research ideas or suggest for new PS2 programming opportunities.
• Assist with building presentation decks and moderate webinars.
• Assist in identifying potential PS2/CAC collaborators for webinars and events.
• Recommend and incorporate continuous process improvement practices and efficiencies in procedures, processes, and protocols.
• Compile event and conference survey results using Excel spreadsheets and web-based survey development tools like SurveyMonkey.
• Create and maintain dashboards for reporting progress; assist in writing reports related to projects.
• Assist in the creation of surveys to gather information to support virtual and live events.
• May include other responsibilities as assigned.

Benefits

• Employees are also eligible to participate in an incentive plan.
• To learn more about the American Medical Association’s benefits offerings, please click here.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED