Program Support Specialist

Ecs4Kids • Waynesboro, GA

4d • Hybrid

About The Position

JOIN THE ECS4Kids TEAM ECS4Kids (formerly Episcopal Children’s Services) is a 2026 Top Workplace that honors young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through our Head Start program, our dedicated professionals work with families and caregivers throughout Georgia to promote children’s well-being. This enables us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills. Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout the Savannah River Region. ECS4Kids offers a competitive benefit package which includes: Medical, dental and vision insurance 403(b) plan with 5% employer match Employee Assistance Program (EAP) Long-term & short-term disability insurance Employer-paid life insurance Paid holidays Generous paid time off Career development Qualifying employer for Public Service Loan Forgiveness Program GENERAL DESCRIPTION: The Program Support Assistant provides administrative and project support to the Regional Director of Head Start, while also supporting the Human Resources department with key administrative functions. This role serves as a liaison for Policy Council activities, coordinates program-related logistics, and assists with HR tasks such as recruitment, personnel file compliance, and employee onboarding. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Associate’s degree preferred.
• 1–3 years of administrative experience required.
• HR experience preferred.
• Proficiency in Microsoft Office.
• Ability to maintain confidentiality.
• Complete TB screening & physical before having direct contact with children. Renew every 2 years.
• Complete 15 hours of annual professional development training.
• Valid driver’s license and proof of automobile coverage
• Satisfactory Driving Record (as outlined in Vehicle Driving Policy)

Nice To Haves

• Strong interpersonal skills and ability to build positive relationships with staff.
• Ability to work independently and exercise sound judgment.
• Effective oral and written communication skills.
• Excellent organizational and multitasking abilities in a fast-paced environment.

Responsibilities

• Coordinate Policy Council meetings and trainings; maintain related documentation and files.
• Collect monthly reports and compile the Policy Council packet.
• Assist in updating policies and procedures based on input from HS leadership.
• Schedule and confirm program-related meetings, conference calls, and travel arrangements.
• Coordinate meeting logistics including room setup, materials, and meals.
• Track Pre-Service budget and expenses; participate in Pre-Service Committee.
• Develop and maintain program calendars and reports.
• Submit required documents for Board meetings and grant applications.
• Coordinate monthly staff recognitions and appreciation efforts.
• Record minutes of meetings as needed.
• Complete special projects and produce reports, charts, and timelines.
• Assist with recruitment tasks including posting jobs, scheduling interviews, and reference checks.
• Ensure compliance of employee files with regulatory requirements (e.g., TB, physicals, background checks).
• Support new hire onboarding, including orientation and benefit package distribution.
• Verify I-9 documentation and maintain accurate records.
• Enter new hires into HR systems and upload documents to appropriate centers.
• Assist with ECS4Kids recognition programs, staff training and employee appreciation events.
• Perform clerical tasks such as filing, copying, and document preparation.
• Respond to employee inquiries and provide general administrative support.

Benefits

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long-term & short-term disability insurance
• Employer-paid life insurance
• Paid holidays
• Generous paid time off
• Career development
• Qualifying employer for Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree