Program Support Assistant (Onsite)

NEW Solutions • Raleigh, NC

9h • Onsite

About The Position

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an "at-will" relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An "Enrollee" is not a federal employee, nor an employee of NEW Solutions. An "Enrollee" is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW SOLUTIONS. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees. This opportunity applies to applicants legally eligible to work in the United States. This position will be open until filled.

Requirements

• Minimum of 5 year(s) of experience in laboratory research or worked as former PSA at USDA.
• BA/BS Degree in General Experience required with Windows, MS Word, MS Excel ARIS, CATS, SAMS, ARMPS, FM
• Legally eligible to work in the United States.

Nice To Haves

• Training will be provided as necessary by the agency.

Responsibilities

• Collecting and maintaining accurate records of data.
• Entries into the ARIS (agreements, request to publish, annual reports, and similar).
• Arranging travel (authorizations and vouchers).
• Entering, monitoring, and maintaining information in ARIS and AIMS systems, including agreements NACAs, RSAs, Trusts, NFCAs, AD-416/417 projects, postdoc applications, foreign travel documents, ARS-115s, and invention disclosures.
• Ensuring accuracy and timeliness of entries.
• Preparing and monitoring fund transfers and authorizations.
• Generating monthly RSA reports.
• Resolving discrepancies in coordination with the Administrative Officer.
• Assisting Research Leaders with annual reports.
• Maintaining manuscript and clearance files.
• Conducting quarterly ARS-115 reviews.
• Performing database and internet searches to support research reporting.
• Reviewing materials for accuracy.
• Balancing competing priorities to meet deadlines.
• Ensuring RPES cases are properly formatted.
• Establishing tracking tools to monitor due dates.
• Proactively staying current on policy and procedural updates to ensure compliance and effective agreement management.
• Support travel arrangements via Concur.
• Prepare travel orders and vouchers (domestic and foreign).
• Provide technical advice on travel regulations and documentation.
• Monitor travel advances and coordinate with travel agencies and hotels.
• Seek approval for staff conference attendance.

Benefits

• NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree