PROGRAM SPECIALIST

Arizona Department of Administration•Phoenix, AZ

2d•$43,981 - $61,341•Hybrid

About The Position

The Department of Economic Security (DES), Child and Community Services Division (CCSD), seeks an experienced, highly motivated professional to join our team as a Program Specialist. This position will serve as a Homeless Program Support Specialist and will provide ongoing oversight and monitoring of assigned DES-funded Emergency Solutions Grant (ESG) programs, services, and initiatives through numerous program contractors, community organizations, and other groups. This role will develop and implement service provisions for qualifying individuals, addressing their needs, and attaining the goals of the program, which includes the long-term effects facing groups experiencing homelessness throughout Arizona. This position will also coordinate and monitor existing community initiatives, providing technical assistance and understanding where community initiatives intersect with programmatic efforts. Develop operating procedures, plans, and manuals at management direction. Coordinates resources within and outside the Department. This position serves as the subject matter expert (SME) for assigned areas within DES Statewide Homeless Coordination Office. This position may offer the ability to work remotely within Arizona only and is based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Applicable federal and state statutes, regulations, administrative rules and DES Division of Community Assistance and Development policies, procedures, and programs
Delivery of human services, programs and systems, including contemporary service programs and delivery systems in public agencies
National, sociocultural and linguistic differences among client populations
Community organizations and networks, various agencies supporting human services
and social service resources
Principles and practices of budget development, expenditure control, and accounting
Setting goals and strategic planning
Federal and state legislative process
Oral and written communication
Planning, organizing, and leading effective, outcome-focused meetings with diverse stakeholders
Resource development, including grant and project proposals
Research, programmatic/fiscal data analysis and evaluation
Building, establishing and maintaining effective interpersonal and work relationships with diverse individuals and groups
Organizing effective collaborations and work groups
Effective management of programs and staff
Public speaking, cross-cultural communications and conflict resolution
Establishing structure and systems through which activities are arranged, defined, and coordinated in terms of some specific objective
Developing and writing contractual requirements for programs
Developing, measuring and evaluating program outcomes
Using a variety of computer software packages (e.g., Excel, Word, PowerPoint, Google Suite, etc.)
Write clear, concise and accurate reports (e.g., statistical, ad hoc, etc.)
Interpret, apply and implement federal and state statutes, program policies and procedures
Develop program goals, set priorities, and manage a widely varied workload
Resolve complex problems and work effectively in high-pressure situations
Analyze statistical/fiscal data and technical concepts
Develop, test, and implement changes essential for continuous improvement
Set relevant, necessary and achievable goals
Learn quickly, assess needs and opportunities, and take initiative to meet program goals
Identify and effectively address critical issues in a timely fashion and follow projects through completion
Evaluate and continuously improve quality of work

Nice To Haves

A bachelor’s degree & 2 yrs of exp related to federal programming (e.g., aging, hunger, homelessness, domestic violence, refugee, or community action); OR 1 year as a Prog Spct working in programmatic implementation in AZ state gov't.

Responsibilities

Oversee, manage, and monitor ESG grant, program, and service coordination activities.
Develop and maintain annual reports and data analysis of the program.
Monitor program contracts regularly to ensure compliance with the specific programmatic scope of work and federal regulations.
Lead efforts to build and strengthen sustainable community partnerships.
Coordinate solution-focused task forces, working groups, targeted and regular community consultations, and meetings around particular program areas and needs.
Engage and network with relevant community partners. Field questions and requests to provide accurate information, maintaining program integrity.
Will have contact with survivors of sexual violence.
Track and prepare complex statistical, financial, and other data as necessary.
Analyze and prepare reports on a regular basis to report on groups experiencing homelessness in Arizona.
Maintain grant data and send update reports to the Governor's Office and federal funders to satisfy programmatic requirements.
Write funding and resource proposals and submit timely and accurate reports for grant-funded efforts according to priorities.
Work closely with senior management to ensure initiatives comply with federal and state laws, regulations, and administrative rules.
Conduct analysis, develop and make recommendations, implement and monitor process improvements benefiting the agency and its customer base.
Attend and represent the State of Arizona at various national conferences and meetings.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year of paid leave for a newborn or newly placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities