Program Specialist

State of Florida•Tallahassee, FL

About The Position

This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee. The successful individual will process executive appointments subject to Senate confirmation, among other administrative tasks and assignments.

Requirements

Knowledge of the principles, practices, and procedures of the executive appointments process.
Knowledge of Microsoft Word, Excel, and Outlook.
Ability to determine work priorities and ensure proper completion of work assignments.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply related rules, regulations, policies, and procedures.
Ability to work independently.
Ability to solve problems and make decisions.
Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
Ability to meet deadlines.
Ability to maintain confidentiality of sensitive data/information.
A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or A master’s degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
Professional experience as described above can substitute on a year-for-year basis for the required college education.

Nice To Haves

Knowledgeable and familiar with the principles, practices, and procedures of the legislative process and the executive appointments process.

Responsibilities

Inputs and updates data to the database used by the Senate to process executive appointments.
Prepares correspondence used to request background information from various agencies regarding executive appointments.
Monitors and keeps up-to-date status information on all correspondence.
Prepares appointee files for review.
Conducts detailed research into assigned subjects pertaining to executive appointments.
Identifies problems, researches solutions, and communicates with other staff to determine the best course of action on policy options regarding executive appointments.
Assists in the proofreading of documents included in appointee files.
Assists in preparing reports on committee actions.
Tracks legislation affecting boards and appointees.
Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports.
Reconciles year-end records and prepares annual reports.
Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures.
Performs other related duties as required.