Program Specialist (Engineering Administration)

City of Sacramento•Sacramento, CA

About The Position

The Department of Utilities’ Engineering & Water Resources Division is seeking a Program Specialist to lead and coordinate administrative and business operations supporting the City’s water, wastewater, storm drainage, and capital improvement programs. The position oversees three administrative professionals responsible for contracts, procurement coordination, invoicing, budget tracking, records management, Council reports, and other operational support. The Program Specialist works with engineering managers, project managers, consultants, contractors, and City departments to keep administrative processes efficient, compliant, and responsive to business needs, and leads complex non-engineering initiatives and special projects. An example of a major initiative is managing updates to development impact fees. This includes coordinating nexus report updates, preparing materials for City Council consideration, presenting recommendations, and responding to stakeholder and Council questions. Under general direction, the Program Specialist plans, directs, and supervises the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors compliance; and represents the department in contacts with media, agencies, and organizations. This is an advanced journey-level professional classification. The position may involve direct or indirect supervision of professional, technical, and clerical staff, and coordination across multiple divisions. With supervisor approval, intermittent remote work may be available, but employees must reside within the Sacramento region or be able to regularly report to a City of Sacramento worksite with little notice.

Requirements

Four years of progressively responsible professional-level administrative experience.
Bachelor’s degree from an accredited four-year college or university, with major coursework in business or public administration or a closely related field; additional qualifying experience may substitute for education on a year-for-year basis.
Knowledge of public administration, governmental finance, budgeting and accounting, procurement methods, research techniques, office management, program management and administration, technical report writing, analysis, and supervision.
Skill in managing multiple tasks and deadlines, customer service and problem solving, and using computers, applications, and software.
Ability to plan, develop, and implement comprehensive programs of broad scope and complexity; supervise staff; analyze fiscal problems and recommend policies and procedures; make presentations; establish effective working relationships; prepare technical and analytic reports; communicate effectively; adapt programs or projects based on analysis or changes; and meet multiple deadlines.

Nice To Haves

Professional-level administrative experience attained in a governmental jurisdiction is highly desirable.

Responsibilities

Lead and coordinate administrative and business operations supporting water, wastewater, storm drainage, and capital improvement programs.
Oversee a team of three administrative professionals handling contracts, procurement coordination, invoicing, budget tracking, records management, Council reports, and operational support.
Coordinate with engineering managers, project managers, consultants, contractors, and City departments to ensure administrative processes are efficient, compliant, and responsive.
Lead complex non-engineering initiatives and special projects, including development impact fee updates.
Coordinate nexus report updates, prepare materials for City Council consideration, present recommendations, and respond to stakeholder and Council questions.
Plan, coordinate, and administer projects or programs with department or Citywide impact.
Supervise, train, and evaluate professional, technical, and clerical staff.
Consult with department heads, division managers, professional staff, and officials about program or project administrative needs.
Represent the program in contacts with news media, business and civic organizations, City departments, and public and private agencies.
Interpret policies, procedures, and regulations; develop or amend programs and projects; and monitor objectives for compliance with regulations and guidelines.
Conduct studies and surveys, perform research and analysis, prepare recommendations, and evaluate program effectiveness and outcomes.
Create and implement program policies and procedures, guidelines, forms, and related documents.
Review grant opportunities; analyze information for grants, contracts, and agreements; negotiate terms; and implement, monitor, and report on grants.
Identify program, project, or system enhancements and coordinate installation of new or revised programs and systems.
Provide exceptional customer service to people contacted in the course of work.