Program Specialist - Office of Health Advancement and Community Engagement

Penn State University•Tallahassee, FL

2d•$49,188 - $71,340•Onsite

About The Position

The Penn State College of Medicine Office of Health Advancement and Community Engagement seeks a highly organized and collaborative Program Coordinator to support educational pathway and workforce development programs. This position will coordinate program operations, logistics, communications, participant engagement, budget tracking, data collection, evaluation, and continuous improvement activities. The Program Coordinator will work with internal stakeholders, academic and community partners, speakers, volunteers, participants, and program graduates to ensure programs are well organized, accessible, compliant with University and campus policies and procedures, and aligned with office and institutional priorities.

Requirements

Experience coordinating programs, events, educational initiatives, community engagement activities, or workforce development efforts is preferred.
Strong organizational, communication, interpersonal, and problem-solving skills.
Attention to detail.
Ability to manage multiple priorities.
Proficiency using Microsoft Office and related technology tools.
Experience working with academic, healthcare, community-based, or student-focused programs is beneficial.
Bachelor's Degree
Valid driver’s license and successful completion of a motor vehicle records check.
PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Responsibilities

Coordinate on- and off-site program logistics, including reserving meeting space, managing registrations, preparing materials and supplies, arranging campus visits, supporting event set-up and close-out, and serving as a day-of-event contact for campus and community programs.
Track expenses, monitor budgets, maintain program documentation, compile reports, and help ensure effective implementation.
Serve as a primary point of contact for internal teams, external partners, speakers, presenters, volunteers, applicants, participants, and program graduates.
Develop communication systems that support participant engagement and progression.
Prepare program-related emails, phone communications, agendas, itineraries, printed materials, marketing content, exhibit booth materials, and presentations.
Implement outreach strategies and create informational resources to promote programs and generate interest.
Support the development, implementation, evaluation, and improvement of educational pathway and workforce development programs.
Research and benchmark best practices, recommend program enhancements, participate in and lead meetings with internal and external stakeholders, and use participant feedback, program data, and evaluation findings to assess effectiveness and impact.
Maintain participant, partner, volunteer, and stakeholder records; manage contact information; communicate with vendors; order program supplies and printed materials; and complete administrative duties as assigned.
Help ensure program activities follow University and campus policies and procedures.
Build and maintain effective working relationships with internal units, academic partners, central offices, community partners, volunteers, speakers, program graduates, and other collaborators.
Support student-centered pathway initiatives, including networking events, mentorship experiences, alumni engagement, and related activities.
Support Office of Health Advancement and Community Engagement programs and special events as assigned, including logistics and coordination for visiting scholars, guest presenters, and other special events.