Program Specialist (Maui)

SSFM • Kahului, HI

7d • Onsite

About The Position

The Program Specialist II provides mid-level program coordination, project support, reporting, and field-office administration for SSFM projects located on Maui. This role is ideal for someone who thrives in a dynamic project environment, enjoys being embedded with field teams, and can independently manage program processes and communication from an on-site setting.

Requirements

• Bachelor’s degree preferred; equivalent experience considered
• 4+ years experience in program coordination, project administration, or a related technical support role
• Strong organization, independent work style, and ability to manage multiple deadlines
• Proficiency with Microsoft 365 and project tracking systems
• Clear and professional communication skills, both written and verbal

Nice To Haves

• Familiarity with government or infrastructure project workflows
• Experience supporting permitting, compliance, or grant-related processes
• Strong initiative and ability to problem-solve on-site
• Ability to build strong working relationships with field staff, consultants, and clients
• Experience in grant management, A/E project coordination, or environmental permitting is highly desirable

Responsibilities

• Coordinate daily program and project activities from the Maui project office
• Maintain tracking tools, project documentation, schedules, and field records
• Support project managers with reporting, deliverable monitoring, and client updates
• Analyze program data and prepare summaries or dashboards for leadership
• Draft communications, meeting notes, and project materials
• Identify workflow gaps or issues and recommend process improvements
• Liaise with subcontractors, field personnel, clients, and SSFM Honolulu HQ
• Support project procurement, onboarding, travel coordination, and field logistics
• Lead small tasks or operational improvements within the field office

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level