Program Specialist - Medical Education
About The Position
Temple University's Lewis Katz School of Medicine is searching for a Program Specialist-Medical Education. This position provides comprehensive course support for Phase 1, Year 2 MD courses. The role involves managing courses using Canvas, Examsoft, and One45, preparing schedules, posting documents, managing room and Zoom scheduling, and disseminating information to students and faculty. The specialist will also prepare exams, maintain course data and grades, oversee evaluations, and organize the Phase 1 Elective program. This role works in conjunction with Phase 1, Year 1 and Doctoring coordinators to support the Phase 1 Curriculum and leadership.
Requirements
- Bachelor’s Degree and at least 2 years of directly related experience.
- An equivalent combination of education and experience may be considered.
Responsibilities
- Provides comprehensive course support for Phase 1, Year 2 MD courses.
- Manages courses using the medical school’s Canvas system and other database applications including Examsoft and One45.
- Participates in the preparation of the second year Integrated Schedule.
- Prepares and posts course documents.
- Manages room scheduling.
- Regularly disseminates information to students and faculty.
- Prepares exams using the electronic exam management tools.
- Maintains course data and grades in Canvas and Banner.
- Provides course statistics and reports.
- Oversees distribution of course and faculty evaluations.
- Organizes and manages Phase 1 Elective program in its entirety.
- Works in concert with the Phase 1, Year 1 and Doctoring coordinators to provide support for the Phase 1 Curriculum and leadership.
- Serves as administrative coordinator for all aspects of second year medical education courses.
- Establishes and organizes each course within Canvas in accordance with protocol.
- Updates information as received and continually ensures accuracy of course information.
- Manages attendance tracking using Qwickly system for every mandatory in person session.
- Communicates regularly with students and faculty regarding lecture and small group schedules, room assignments, handouts and recorded lectures, course competencies and learning objectives, and exams.
- Serves as administrative liaison with faculty and staff at St. Luke’s regional campus.
- Posts exams into electronic exam management system and reserves appropriate test rooms.
- Organizes coverage for exam proctoring with colleagues.
- Tracks data related to second year curriculum, including course failures, remediation, student performance, outcomes, and enrollments.
- Follows up with Course Directors for resolution of remediation.
- Post grades to Teams Grade Sheet and submits grades and grade changes in Banner.
- Prepares listing of faculty for teaching evaluations assignments.
- Disseminates course and faculty evaluations in accordance with procedure.
- Track evaluation completion rate and communicate to Phase 1 Deans.
- Coordinate, attend and provide administrative support to course focus group meetings.
- Coordinate entire Pre-clerkship Elective program, confirming offerings with Phase 1 Deans/faculty, organizing Fall and Spring catalogs, running electives lottery, making course assignments and communicating those assignments to students and faculty, reserving rooms, obtaining and submitting grades.
- Participates in special projects as assigned.
- Performs other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
