Program Specialist Iv-Doe - 48000375

State of Florida•Tallahassee, FL

3d•Onsite

About The Position

The Program Specialist IV serves as the Apprenticeship Program Coordinator and manages data and communications for the Florida Department of Education’s Office of Apprenticeship. The role supports the expansion, promotion, and administration of Registered Apprenticeship and Registered Preapprenticeship programs throughout Florida. It provides technical assistance to employers and sponsors, coordinates apprenticeship data and reporting systems, and promotes apprenticeship as a workforce development strategy across industry sectors. The position requires strong communication skills when working with the public, program sponsors, and team members, as well as strong organization and attention to detail. The position is based at the Turlington Building in Tallahassee and requires working on site from 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available. Applicants must undergo Level 2 background screening as a condition of employment.

Requirements

Two to six years of professional experience working in workforce education or data reporting.
Ability to communicate effectively, including verbal and written communication.
Applicants must complete Level 2 background screening in accordance with Chapter 435, Florida Statutes, as a condition of employment.
The position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday; telework is not available.

Responsibilities

Develop and implement outreach strategies to increase awareness of Registered Apprenticeship among employers, industry associations, workforce partners, educational institutions, and community organizations.
Deliver presentations, workshops, and informational sessions about apprenticeship program development and benefits.
Coordinate participation in workforce events, conferences, and stakeholder meetings.
Support sector-based expansion initiatives aligned with state workforce priorities.
Develop promotional materials, success stories, and briefing documents.
Provide technical assistance to employers, sponsors, and training providers on developing and implementing Registered Apprenticeship programs.
Guide sponsors through apprenticeship standards development, documentation preparation, and alignment of related technical instruction.
Help sponsors understand regulatory requirements, policies, and best practices.
Coordinate with Apprenticeship Training Representatives or regulatory staff to facilitate timely program registration and modifications.
Support sponsors with apprentice onboarding, progression tracking, and completion processes.
Respond to inquiries from employers, apprentices, workforce partners, and education providers.
Maintain and update apprenticeship program and apprentice records in state and federal data systems.
Monitor data quality, accuracy, and completeness.
Generate routine and ad hoc reports on program growth, registrations, completions, and industry trends.
Assist in preparing state and federal performance reports.
Analyze apprenticeship data to identify trends, gaps, and opportunities for program improvement.
Support grant reporting and performance tracking, as applicable.
Collaborate with workforce development boards, economic development entities, education partners, and intermediaries to support apprenticeship expansion.
Coordinate cross-agency efforts to align apprenticeship with sector strategies and workforce initiatives.
Facilitate communication between sponsors and regulatory staff.