Program Specialist I

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

The Program Specialist I performs general office support for the Program Manager. This position will prepare, format and send correspondence, assemble and distribute materials, assist the Senior Program Manager with tasks related to symposia program, registration, and budget, review the accuracy of documents, maintain company files electronically and hard copy, assist with answering phones, and operate standard office equipment along with other duties as assigned by the Program Manager.

Requirements

• Bachelor's degree or equivalent combination of education and experience.

Nice To Haves

• Experience event planning and customer service experience.
• Microsoft Office Suite experience.
• Strong interpersonal and communication skills.
• Ability to organize effectively and meet deadlines.
• Must be willing to travel to symposia yearly or when needed with the potential of travel increasing in frequency.

Responsibilities

• Responsible for online registrations, database entry, and all delegate registration correspondence.
• Serves as Symposia Registration Counter Coordinator in collaboration with Program Specialist & Program Manager.
• Maintain supplies in direct relation to registration.
• Assist with completing tasks related to Symposia before during and after such as packing and unpacking supplies, set-up and take down of counter supplies, help with registration process, coordination of preparations, etc.
• Directly support the Program Manager with budget and spending records for laboratory support, research and symposium accounts, and monthly/year-end accounts/expenditure balancing as required.
• Assist Senior Program Manager in coordinating administrative support functions, supervising, training, and evaluating student workers.
• Assists with unit or division level administration as needed by serving as unit records management coordinator and liaison between functional areas and outside units.
• Recommends and assists in implementation and auditing of unit procedures.
• Provide support to Program Manager in program and advisory committee coordination & correspondence.
• Assists in the editing and upkeep of symposia program management in software, Aventri.
• Other support as assigned and not limited to: creating meeting documents, auditing files for distribution, creating and sending plaques for authors, author correspondence, proceeding collection, etc.
• Perform duties similar to the above tasks in support of the Center’s activities beyond the main symposia throughout the calendar year.
• Other duties as assigned.

Benefits

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance
• Wellness program release time offered to employees to promote work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level