Program Specialist, Clinical Affairs & Workforce

American Hospital Association•Chicago, IL

5d•$61,000 - $91,000•Hybrid

About The Position

The American Hospital Association (AHA) is seeking a Program Specialist to support the implementation and coordination of initiatives focused on behavioral health, violence prevention, and workforce. This role involves day-to-day program operations, stakeholder engagement, and disseminating program content across multiple platforms. The Specialist will work closely with program leadership and internal/external partners to ensure projects, communications, and virtual/in-person convenings are executed efficiently and professionally. Responsibilities include data entry, web management, research and evaluation activities, and continuous improvement efforts to enhance program impact and engagement. The AHA offers a flexible hybrid work schedule.

Requirements

Bachelor's Degree in Public health, epidemiology, social science, health administration, public policy, healthcare or related fields
3+ years of experience participating in multiple aspects of projects and supporting the development of programs, including assisting in project research
Experience working in health systems, social services, or in the public health sector
Knowledge of health care industry trends, with specific attention to health care workforce, behavioral health, and violence prevention
Knowledge of meeting planning and logistics
Intermediate computer and Microsoft Office (Word, Excel, and PowerPoint) skills
Ability to learn analytical software
Ability to prioritize work on multiple projects and meet deadlines
Ability to work independently as well as part of a team

Responsibilities

Coordinate and support execution of program activities across behavioral health, violence prevention and workforce initiatives, ensuring assigned tasks and responsibilities are performed efficiently, effectively and within timelines.
Coordinate project workflows and deliverables by maintaining timelines, trackers, and documentation to support multiple concurrent initiatives.
Collaborate with cross-association colleagues to develop and disseminate program content to reach intended audiences, including newsletters, toolkits, case studies, podcasts, presentations, and social media materials.
Support production of recurring communications and campaigns to achieve these tasks, including email distributions and digital communications.
Prepare for and execute meetings, convenings, and events (in-person and virtual), including logistics, scheduling, agendas, registrations, and post-event follow-up with guidance from program leadership as needed.
Provide stakeholder engagement support by coordinating advisory groups, committees, and external partners, including assisting with preparation of agendas, aggregation and distribution of materials, and creation of meeting summaries.
Maintain and update stakeholder data systems and contact lists, ensuring accuracy across platforms, distribution lists, and engagement records.
Organize and maintain up to date digital content across platforms, including updating webpages, supporting content development, and monitoring online communities and engagement channels.
Track and report on program activities and engagement metrics, compiling data and insights to inform team decision-making and continuous improvement.
Apply strong written and oral communication skills to produce high-quality, audience-centered materials, ensuring clarity, consistency, and alignment with organizational voice and standards.
Perform a defined set of recurring processes and program tasks, demonstrating ownership by proactively advancing work, identifying next steps, and ensuring timely completion with minimal oversight.
Perform other duties as assigned.