Program Services Specialist (24 hours per week)

Fort Vancouver Regional Library Business Office•Vancouver, WA

1h•$24 - $36•Onsite

About The Position

The Operations Center has an opening for a 60% FTE (24 hours/week) Program Services Specialist. The Program Services Specialist provides administrative and clerical support for performer contracting, scheduling, and program coordination. This position is responsible for processing documentation, maintaining records, and coordinating logistical details to support efficient and accurate program operations across the district.

Requirements

Associate’s degree or equivalent.
One to three years of related work experience, with customer service and clerical or administrative support experience.

Responsibilities

Coordinate and administer performer contracts and related documentation for branch and district programs, ensuring completeness, routing, approvals, compliance, and record maintenance.
Review, process, and maintain contract and payment documentation in accordance with established procedures and compliance requirements.
Assist with performer scheduling and provide administrative support related to program logistics, scheduling communications, and required documentation.
Support performer onboarding and compliance processes, including background check administration, required forms, and administrative coordination.
Maintain and update performer records, files, evaluations, schedules and related program documentation.
Provide administrative and clerical support for districtwide programming operations, including routine reporting, workflow support, and records management.
Assist in the development, implementation, and evaluation of procedures and work processes; recommend and support workflow improvements to enhance operational efficiency and effectiveness.
May participate in cross-functional committees and participate in branch or department meetings and discussions that further the library’s mission and goals.
Keep informed of current administrative, clerical, records management, and office operation practices by attending training, workshops, educational programs, and reviewing relevant materials and resources.