Program Secretary (PT)

Educational Service Center of Lake Erie West•Toledo, OH

12d•Onsite

About The Position

The Program Secretary completes secretarial tasks; provides confidential administrative support; organizes and coordinates office activities; acts as a liaison for administrators with ESC staff, school district staff, and community agencies; and serves internal and external customers in a courteous and professional manner. In addition, the Program Secretary will coordinate conference room scheduling and assist with the implementation of professional development events.

Requirements

High School diploma or its equivalent.
Experience and proficiency with computer applications including Microsoft Office and Google; ability to use various web-based computer applications to perform job duties
Working knowledge of basic office procedures and operation of common office equipment and machines
Ability to write and speak effectively and ability to promote positive customer relations

Responsibilities

Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required
Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures and other products as needed.
Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly
Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials
Manage conference room scheduling for meetings and professional development events
Assist in preparing meeting space including setting up tables, chairs, preparing refreshments, registering participants and taking minutes when necessary
Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records
Responsibly collect and enter required data related to work responsibilities within designated timeframes
Handle email and phone messages and deliver contents accurately to the appropriate person
Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff
Interpret and apply Board Policy, Administrative Rules and regulations as appropriate