Program Secretary/Unit Clerk in Behavioral Health

UHS•Franklin, IN

About The Position

Horizon Health is seeking a Program Secretary in Behavioral Health to join the team at Johnson Memorial Health in Franklin, Indiana. The unit has 29 inpatient psychiatric beds. The Program Secretary is responsible for the Behavioral Health Program’s daily administrative duties and assists the Behavioral Health Program Director. The role also performs human resources-related tasks, including applicant tracking and onboarding. The position handles phone inquiries, scheduling, unit paperwork, data entry, communications, audits, payroll documentation, time-clock adjustments, personnel files, and new-hire documentation. The secretary may also greet visitors, patients, and families, attend unit and hospital meetings as directed, and maintain organized materials related to unit activities. Other duties may be assigned or required.

Requirements

High school graduate or GED.
1–3 years of related work experience.
Proficiency in software applications.
Excellent written and verbal communication skills.
High level of accountability.
Ability and willingness to take on new tasks.
Valid driver’s license and use of an automobile.
Ability to read and comprehend moderate to complex instructions and correspondence.
Ability to write detailed correspondence.
Ability to work multiple phone lines.
Required software proficiency: Microsoft Office, CQI+, Client applications, and Horizon Applications.

Responsibilities

Answer the phone and respond to requests for information.
Schedule unit assessments, meetings, and appointments as appropriate.
Complete unit paperwork, submissions, data entry, communications, and audits.
Coordinate with supervisors and corporate HR during pre- and post-employment processes, including required employee processes and documentation.
Prepare payroll documents, including time sheets, Verification of Hours, exemption reports, and PAFs.
Keep records organized and available to the Program Director as needed.
Perform daily time-clock adjustments.
Greet visitors, patients, and their families coming to the unit, as assigned.
Ensure new-hire forms are completed and received in a timely manner and in accordance with regulatory and policy requirements.
Create new-hire and rehire personnel files, file employee documents, and ensure NSC HR receives copies of appropriate documents for corporate personnel files.
Attend unit and hospital meetings as directed.
Keep materials organized and available with required information regarding unit activities, including staff development, shift assignment reports, nightly chart audits, daily safety reports, SECURE training, and incident reports.
Perform other duties as assigned or required by the position.