Program Project Specialist 2

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

This position will directly support the financial functions for Equipment Services (EQS) and will report directly to the EQS Business Manager. Assist in managing the financial requirements for monthly Vehicle Lease payments, processing of tow invoices, TPT Tax, Auction data, fleet fixed asset management. This position also works on a variety of on-going complex financial projects and activities. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Knowledge of budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings.
• Knowledge of computer applications and software.
• Working knowledge of the Procurement Code with its application to the requisition of goods and/or services.
• Knowledge of State processes as they relate to purchase orders, purchase requests, budgets, invoices and procurement.
• Knowledge of Microsoft Office (Access, Excel, Power Point and Word) and the Google Workspace.
• Skill in oral and written communication techniques.
• Skill in research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in "business math" reading, analyzing.
• Professional level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships both internally and externally.
• Organizational management and problem solving.
• Ability to employ advanced problem-solving skills.
• Ability to apply rules and regulations fairly and consistently.
• Ability to seek creative alternatives and formulate solutions.
• Ability to adapt to changing conditions.
• Ability to develop organizational capabilities and integration of strategic objectives.
• Ability to articulate with clarity, remain calm and professional in stressful situations.
• Ability to inspire cooperation and confidence and create a trusting environment.
• Requires driving or the use of a vehicle as an essential function of the job.
• Must possess and retain a current, valid class-appropriate driver’s license.
• Must complete all required training and successfully pass all necessary driver’s license record checks.
• Must maintain acceptable driving records.
• Must complete all required driver training.
• Shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• A minimum of 3 years of experience in budget, contracts, purchasing, and/or accounting or closely related field.

Responsibilities

• Direct purchasing activities against State/Agency contracts for EQS.
• Communicates effectively with customers, suppliers, Procurement, and Accounts Payable to help pay invoices and resolve issues.
• Process and manage Vehicle Lease payment purchase orders and invoices.
• Track state fleet purchasing for ADOT and State Fleet.
• Initiate and track State Fleet transfers for purchasing of expansion fleet.
• Process and manage monthly fleet auction reporting, verification of initial funding for fleet purchases, transfers of auction Payments to proper recipients.
• Coordinate with fixed assets on removal of auctioned fleet.
• Generate spreadsheets, compile information, prepare/update reports.
• Expenditure Corrections.
• Process and manage Fuel purchase orders and invoices.
• Responsible for the bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses.
• Verify and processes state fleet towing invoices for payment processing and reporting accuracy.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed