Program & Project Management Associate Director

Universities of Wisconsin•Madison, WI

3d•$150,000 - $160,000•Hybrid

About The Position

Are you passionate about leading large-scale initiatives and building high-performing teams? Join our team as the Associate Director of Program and Project Management and play a key leadership role in advancing the university's critical technology, cybersecurity, and transformational changes. As a member of the Portfolio and Project Management Office (PPMO) leadership team, you will lead a team of professionals responsible for delivering complex, enterprise-wide programs and projects. This role advances program and project management capabilities, strengthens enterprise planning practices, and helps ensure the university's strategic investments deliver meaningful outcomes for students, faculty, researchers, and staff. This position resides within the Portfolio and Project Management Office (PPMO), a department within the Division of Information Technology (DoIT). The PPMO comprises more than 20 professionals providing portfolio management, program management, project management, business analysis, and organizational change management services. The PPMO oversees strategic and high-value IT programs and projects sponsored by DoIT, UW-Madison, and Universities of Wisconsin partners. The Division of Information Technology (DoIT) is an exciting and dynamic work environment grounded in organizational principles that include family and personal life/work balance; an inclusive, respectful, and supportive work environment; professional development opportunities; innovation; and alignment with the campus's teaching, learning, and research missions. DoIT provides core IT infrastructure services to the university, develops and implements services for the university and in some cases, for the Universities of Wisconsin, plays a major role in managing the state-wide higher education network and regional networks.

Requirements

Progressively responsible experience in project, program, and portfolio management, including operational leadership responsibilities.
Demonstrated experience leading cross-functional initiatives and cultivating strong relationships with leaders, stakeholders, and business units to achieve strategic outcomes.
Proven experience leading the development and enhancement of business processes, service practices, and program and project management frameworks that support organizational effectiveness, change readiness, and continuous improvement.
Demonstrated experience supervising, coaching, developing, and supporting professional staff, including managing multiple direct reports and fostering high-performing environments.
Demonstrated commitment to the professional principles of project management and delivery competencies, as evidenced by a Project Management Institute (PMI) Project Management Professional (PMP), Program Management Professional (PgMP), Portfolio Management Professional (PfMP), certification or equivalent.

Nice To Haves

Experience managing team workloads, resource allocation, and prioritization across concurrent initiatives, including environments utilizing cost-recovery or chargeback funding models.
Experience leading the successful completion of large-scale enterprise programs and initiatives, demonstrating an understanding of IT organizational structures, staffing models, and diverse technology domains.
Experience working in higher education, research, government, healthcare, or other complex shared governance environments.

Responsibilities

Overseeing the program and project management practices.
Managing a diverse and talented team of professionals.
Building and maintaining strong relationships with stakeholders.
Championing a culture of continuous improvement.
Empowering team members to reach their full potential.
Serves as a liaison representing the interests of the institution to internal and external stakeholders.
Advises institutional or divisional leadership on information technology operations and business models.
May perform manager functions.
Directs strategic information technology planning initiatives and establishes objectives for the institution to ensure appropriate use of financial, administrative, staffing resources in alignment with the strategic plan.
Develops operating policies and procedures to comply with regulations, institutional policies, and unit objectives.
Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees.