Program/Project Administrator, SRS

MIT•Cambridge, MA

About The Position

This role serves as a Research and Program Administrator, with 70% effort dedicated to the Morningside Academy for Design, leading administration and operations for the Designing Sustainability grant. This includes overseeing coordination, budgets, ensuring compliance, and execution. The remaining 30% effort is for the MIT–LUMA Lab, where the administrator will coordinate operations across five pillars: Research, Innovation, Curatorial, Pedagogic, and Community Empowerment. This involves working with faculty, PIs, students, MIT offices, and external partners to ensure alignment, compliance, and impact.

Requirements

Bachelor’s degree
A minimum of three years of experience in research administration or program management
Familiarity with grant administration and reporting processes
Strong project management skills
Strong data synthesis skills
Strong timeline development skills
Strong documentation skills
Experience coordinating research projects
Experience collaborating with academics and partners
Excellent interpersonal skills
Excellent communication skills
Excellent writing skills
Excellent editing skills
Highly organized
Detail-oriented
Flexible
Able to prioritize under deadlines
Ability to work independently
Ability to work collaboratively
Ability to manage competing priorities
Ability to solve problems creatively

Responsibilities

Manage end-to-end grant administration, ensuring compliance and efficiency for MHACH Research Management.
Oversee calls, review processes with HPI, portfolio oversight, and HPF reporting.
Update and circulate RFPs, manage applications, and ensure compliance.
Coordinate Joint Selection Committee reviews and notify PIs.
Develop plans and coordinate with RAS, OSATT, and others for project submissions.
Submit proposals to Kuali Coeus.
Oversee 10+ MIT–HPI projects, coordinate reporting, collect data, and monitor funding use.
Track budgets, ensure compliance, and manage rebudgeting, supplements, and no-cost extensions.
Plan workshops and meetings, develop agendas, identify speakers, and administer staffing, workshops, and travel budgets.
Provide cross-cutting coordination across all pillars for the MIT–LUMA Lab.
Coordinate workflows, timelines, documentation, and reporting systems.
Manage reporting, compliance, and project database.
Act as a liaison among PIs, pillar leads, collaborators, and MIT offices.
Administer seed calls and plan convenings.
Support exhibitions (e.g., MET Commons).
Maintain documentation, track budgets, streamline workflows, produce reports, and liaise with partners.