Program Operations Support

CACI•Belgrade, MT

8d•Onsite

About The Position

CACI is seeking a Program Operations Support to join their growing team. This role involves coordinating the day-to-day rhythm of the program, maintaining schedules, organizing artifacts, supporting procurement, enabling cross-functional coordination, and preparing status reports. It also includes managing deliverables and documentation, handling material and export/import processes, and ensuring compliance with regulations.

Requirements

Bachelor’s degree in Business, Engineering, Supply Chain, Operations Management, or related field; equivalent experience considered.
3–5+ years in program operations, project coordination, or PMO roles supporting technical or manufacturing/development programs.
Demonstrated experience managing deliverables/workflows (calendars, templates, reviews, approvals) and maintaining audit-ready documentation.
Proficiency with MS Office Suite for preparing executive summaries, briefings, and formal deliverables.
Strong organization, communication, and stakeholder management skills; proven ability to synthesize complex information into clear actions.
Ability to handle sensitive documentation and follow controlled processes and permissions; willingness to learn export/import fundamentals in coordination with compliance teams.

Nice To Haves

Experience with Integrated Logistics Support (ILS) artifacts and sustainment planning
Import/Export (EXIM) experience supporting shipments into Canada or other international destinations (preferred; not required).
Experience with Project Management software (MS Project, Jira, etc)
Experience with government contracting
Hands-on material handling, receiving/inspection, kitting, and pack-and-ship standards
Certifications (nice to have): PMP, CAPM , PMI-ACP, or export compliance training.
Experience with ERP/MRP systems and basic data analysis for operational metrics.

Responsibilities

Coordinate the day-to-day rhythm of the program: schedule recurring meetings, publish agendas, capture decisions and actions, and drive follow-through to closure.
Maintain the Integrated Master Schedule (IMS) or equivalent timelines; monitor dependencies and milestones; surface risks to scope, schedule, or cost early with clear mitigation plans.
Keep program artifacts organized and current (plans, registers, logs, trackers, dashboards); ensure version control and a single source of truth in the designated repositories.
Support procurement tracking in partnership with finance and supply chain; monitor commitments, receipts, and variances.
Enable cross-functional coordination (engineering, logistics, QA, supply chain, contracts); remove blockers and ensure teams stay aligned on objectives and deliverables.
Prepare concise status reports and executive summaries for reviews and stakeholder updates; translate complex information into clear, actionable insights.
Establish a deliverables calendar and submission workflow (draft, review, approval, release); maintain checklists, templates, and acceptance criteria.
Coordinate content development with subject matter experts; ensure quality, consistency, and compliance with applicable standards, policies, and contractual requirements.
Track deliverable readiness, review comments, and dispositions; maintain traceability and audit-ready records of approvals and versions.
Manage inbound/outbound document control: naming conventions, metadata, access permissions, and archival to meet program retention needs.
Support continuous improvement of deliverable processes (cycle time, first-time-right rate, review efficiency) through metrics and retrospectives.
Partner with Global Trade/Compliance to determine export classifications (e.g., EAR/ITAR), licensing needs, provisos, and proviso tracking for all outbound shipments.
Align processes to GTCO guidance and internal export compliance practices.
Prepare and validate shipping documentation.
Drive receiving/inspection readiness, inventory control, and kitting for Canada-bound lots; resolve exceptions and discrepancies quickly with suppliers and freight forwarders.