Program Operations Manager - National Security Analysis

Johns Hopkins Applied Physics Laboratory•Laurel, MD

12h•Onsite

About The Position

We are seeking a Program Operations Manager to help us execute the National Security Analysis Department’s multidisciplinary portfolio of projects. You’ll be joining a dedicated and enthusiastic team of business professionals that provide operational expertise across all phases of the project life cycle. As a member of this group, you will play an active role on our project teams by identifying and addressing issues that require collaboration across programmatic, technical, and operational disciplines, as well as supporting the team’s sponsor engagement efforts.

Requirements

Possess a Bachelor’s degree in a business, technical, or related field, or equivalent combination of education and experience.
Have at least five years of demonstrated experience in administrative or technical support positions.
Have experience managing documentation, logistics, compliance processes, and stakeholder coordination.
Are proficient with project management and collaboration tools such as SharePoint, Box, Slack and Microsoft Office Suite.
Are willing and able to work on dynamic projects, have the ability to prioritize numerous concurrent tasks in a dynamic environment, and work occasional extended hours or travel as needed.
Hold an active Secret security clearance and can ultimately obtain a Top Secret level clearance.
If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information.
Eligibility requirements include U.S. citizenship.

Nice To Haves

Have experience with contracts, subcontract management and/or developing proposals.
Experience handling classified documentation and working within secure environments.
Have a technical or engineering background or equivalent experience.
Are a strong communicator who ensures alignment across teams and stakeholders.
Are highly organized and detail-oriented, with the ability to manage multiple priorities effectively.
Are proactive and initiative-driven, with the ability to anticipate needs and solving problems independently.
Are adaptable and flexible within a dynamic, fast-paced environment.
Are a collaborative team player who contributes to a positive and mission-focused work culture.
Possess an active TS/SCI level security clearance.

Responsibilities

Work in conjunction with the Program Manager (PM) and Project Managers (PjMs) to set priorities, and resolve issues for the overall task management needs - from project initiation to project closure.
Develops standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements are satisfied.
Prepare and organize information for internal and external program and project reviews, including content review of technical materials prepared by technical staff.
Plan, organize, and facilitate meetings and conferences/seminars for both internal and external participants and sponsors.
Interface with sponsors and their representatives to collect presentation information, ensure clearances are prepared, manage scheduling, reservations and all other logistics.
Attend meetings and deduce requirements and note action items.
Work with other APL organizations (security, quality, communications, contracts, etc.) to organize various levels of support and ensure successful execution.
Extrapolate contractual deliverables from the contract or task, to be part of the task plan and monitor progress of the program against those deliverables.
Ability to prioritize tasks and to delegate them when appropriate.
Develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others.
Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through collaboration with the PM and technical teams.