Program Operations III

CACI•Aberdeen Proving Ground, MD

2d•Onsite

About The Position

Support the Program Manager by managing day-to-day program operations, deliverable tracking, and cross-functional coordination for Department of Defense mission systems. As a Deputy Program/Project Manager, you will: Support the Program Manager in planning, monitoring, and executing program activities across multiple concurrent workstreams Manage the tracking, submission, and quality review of Contract Data Requirements Lists (CDRLs) to ensure on-time delivery and acceptance Coordinate training activities, schedules, and completion tracking for program personnel Manage travel planning, coordination, and reporting in support of program execution requirements Identify and facilitate resolution of operational issues, acting as a liaison between technical and functional areas Provide direct support to the Program Management Office (PMO) across administrative, operational, and reporting functions

Requirements

Active Secret security clearance (required)
Bachelor's degree (BA/BS) or equivalent experience
5 + years of related professional experience in program/project operations support
Experience supporting program business and functional operations
Demonstrated experience tracking deliverables, schedules, and status reporting
Strong organizational skills with the ability to manage multiple concurrent tasks and priorities
Experience coordinating training schedules and tracking completion requirements
Experience coordinating and processing travel arrangements and related documentation
Strong written and verbal communication skills with the ability to interact professionally with technical and functional teams
Ability to work independently with general supervision
Demonstrated ability to identify and facilitate resolution of operational issues

Nice To Haves

Active Top Secret security clearance with SCI eligibility
Experience supporting DoD or government program offices
Familiarity with CDRL management processes and Data Item Descriptions (DIDs)
Experience with program management tools such as MS Project, Jira, or SharePoint
Familiarity with Contractor Progress and Status Reports and related program management deliverables
Experience supporting security training coordination and compliance tracking
Knowledge of Government Furnished Property (GFP) processes and tracking
Experience with travel management systems and corporate travel policies
Familiarity with configuration management and document control best practices
Previous experience in a PMO support role for a defense contractor
Experience supporting onboarding and knowledge transfer activities

Responsibilities

Support the Program Manager in day-to-day program operations, including scheduling, resource coordination, and status tracking
Maintain CDRL tracking logs, monitor submission timelines, and coordinate quality reviews to ensure all deliverables meet contractual acceptance criteria
Support the development and maintenance of program status reports, progress reports, and management review materials
Coordinate and track staff training requirements, including security training, technical certifications, and onboarding requirements
Plan , coordinate, and process travel requests, ensuring compliance with program and corporate travel policies
Serve as a point of contact between technical teams, functional support areas, and program leadership to resolve operational issues
Support action item tracking, meeting minutes, and follow-up coordination for program reviews and status meetings
Assist with maintaining program documentation, including Work Management Plans, Personnel Rosters, and Standard Operating Procedures
Support onboarding coordination for new personnel, including scheduling, orientation, and documentation tracking
Monitor program performance metrics and assist in the preparation of recurring program status and management reports
Support subcontractor coordination and communication as needed to maintain program continuity
Assist with maintaining configuration management and document control processes for program deliverables