Program Office Coordinator

The Home for Little Wanderers • Walpole, MA

3d • Onsite

About The Position

The Home for Little Wanderers' Walpole campus and programs based in Walpole, MA is seeking a Program Office Coordinator. The person in the role will provide administrative coordination and support to the program, in addition to overseeing the facility's needs and ensures the appropriateness of the maintenance and upkeep of the program.

Requirements

• Experience overseeing facilities within an office or agency
• Excellent written and verbal communication skills
• Knowledge of program specific population
• Computer literate including Microsoft Office and Internet Explorer

Nice To Haves

• Bachelor’s degree a plus
• Supervisory experience preferred

Responsibilities

• Evaluate and coordinate the maintenance of the program as well as ensure the completion of repairs in a timely manner.
• Maintain supplies for program through an inventory and requisition process.
• Coordinate purchasing of supplies at appropriate vendors and ensure that purchasing is cost effective.
• Maintain appropriate paperwork needed to order, repair or replace equipment, furniture, and materials.
• Oversee the housekeeping and upkeep of the building and grounds of the program to ensure that the program remains clean and safe.
• Oversee the management of the kitchen and ensure that it is maintained according to safety guidelines.
• May play the role of Safety Officer at the program. Ensure the safety and security of the program.
• Report any security incidents to Program Director and Facilities Manager.
• Maintain required fire drills quarterly.
• Maintain program computers, copiers, fax machines. Coordinate servicing when needed.
• Guide and oversee the day-to-day tasks of the cook, maintenance staff, driver and housekeeping.
• Track training attendance of all staff.
• Ensure timely submission of bills and staff timesheets.
• Complete and manage petty cash request, reimbursement forms, check requests.
• Complete and deliver service reports, census reports and school lunch forms.
• Complete the data entry of incident reports, restraint reports, client and staff data/records.
• Maintain SSI letters and delivery.
• Generate monthly program reports and manage administrative filing, mailing and copying.
• Attend Management Team meetings.
• Provide minutes of the meeting to management staff.

Benefits

• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Health, Vision and Dental Insurance available
• Extensive training to new staff
• Tuition reimbursement
• 403(b) Retirement Plan
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level