Office Coordinator

Resource Environmental Solutions LLC•Raleigh, NC

12h•Onsite

About The Position

At RES, we’re looking for purpose-driven individuals who are passionate about restoration and sustainability, and who want their work to make a lasting environmental impact. Our team members go above and beyond, bringing initiative, integrity, and a strong work ethic to every project. Collaboration is key—we thrive on teamwork, open communication, and diverse perspectives. In a field that constantly changes, we value those who are resilient, adaptable, and resourceful in the face of challenges. If you're intellectually curious, eager to learn, and ready to help restore ecosystems and protect natural resources, you’ll find your place here. RES is seeking an Office Coordinator to support our Raleigh, North Carolina office. This a part time opportunity. This role provides broad administrative support to a team of Project Managers, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff, while helping create an efficient, organized, and welcoming office environment. The ideal candidate is proactive, service-oriented, and highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This person will play an important role in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment.

Requirements

3+ years of administrative or office coordinator support experience in an office setting
Experience supporting multiple internal stakeholders and coordinating office operations
Strong written, verbal, and visual communication skills
Proven ability to take initiative in an environment of change and growth
Strong attention to detail and ability to manage multiple tasks and priorities
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience coordinating vendors and office support services
Comfort assisting with data entry, internet research, and special administrative projects
Experience coordinating meetings, seminars, conferences, and catering
A positive, polished, and service-oriented approach to internal support

Responsibilities

Maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff.
Serve as a primary point of contact for facility and vendor needs, helping coordinate items such as maintenance and repairs, security and safety, furniture and equipment, space planning, and office improvements.
Coordinate meetings, seminars, conferences, and catering arrangements as needed.
Support document filing and records organization for invoices, contracts, and other important company materials.
Assist with preparation of regulatory documents, office support services, mail distribution, special administrative projects, and occasional data entry and internet research tasks.
Greet visitors and answer phones professionally.
Assist with scheduling meetings and reserving conference rooms.
Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access.
Perform basic data entry and document preparation.
Support internal communications and announcements.
Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.
Make coffee and check/replenish kitchen supplies daily.
Run the dishwasher at the end of each workday; unload by 8:30 AM.
Clean refrigerator, microwave, and cooking areas weekly.
Keep all kitchen areas clean and organized.
Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.
Receive deliveries and manage outgoing mail.
Sort and distribute mail and packages.
Keep the mail/copy room tidy and fully stocked (paper and other supplies).
Order office supplies as needed.
Coordinate service with printer technicians when required.
Drive the company vehicle to Costco once a month to purchase approved snacks.
Restock snacks and general office supplies regularly.
Other duties as assigned.