Program Manager - ON SITE

Vanderbilt University Medical Center

3d•Onsite

About The Position

In your pivotal role as Program Manager, you will support day-to-day program operations by coordinating schedules, managing high-volume communication, and helping ensure a smooth experience for students and faculty. You will play a key role in organizing interview logistics, maintaining rotation schedules, and producing clear, professional program communications and materials. Vanderbilt Health is committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region. At Vanderbilt, we pride ourselves on providing an exceptional training experience that prepares our residents to become future leaders in orthopaedic surgery. Our program is designed to provide you with an unsurpassed clinical experience, ensuring that you are exposed to a range of orthopaedic conditions and can develop expertise across various subspecialties. Our residents enjoy a high-volume clinical experience in the operating room, clinic, and emergency department. We believe that exposure to a wide variety of cases, including complex and challenging ones, is crucial for your growth as a surgeon. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Requirements

Strong organizational skills and ability to manage multiple priorities simultaneously
Demonstrated experience scheduling meetings/interviews and coordinating calendars
Excellent written communication skills and comfort with high-volume email correspondence
Proficiency with Canva and ability to produce professional, clear materials
High attention to detail and commitment to accurate scheduling and documentation
Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
3 years of relevant work experience
Bachelor's degree

Nice To Haves

Experience supporting academic, healthcare, or education-related programs
Familiarity working with students and faculty in a professional setting
Experience adapting content across platforms (e.g., Canva to PDFs, slide decks, or other deliverables)
Responsive, service-oriented communication style
Ability to work independently while collaborating with multiple stakeholders
Strong follow-through, discretion, and professionalism
Comfortable working in a fast-paced environment with frequent scheduling changes

Responsibilities

Coordinate rotation schedules
Maintain and update rotation schedules and related trackers
Monitor changes and communicate updates to appropriate stakeholders
Set up interviews, including scheduling and confirming participants
Send invitations and instructions, and manage reschedules as needed
Serve as a primary point of contact for program-related questions
Communicate with medical students and faculty as needed to gather information, confirm details, and ensure alignment
Manage a high volume of email communication with professionalism and timely follow-through
Create and update program communications and materials using Canva
Adapt Canva content into other formats/composites (e.g., combining assets, formatting for different uses, and preparing polished deliverables)
Oversees the creation, coordination and execution of the program.
Provides budgetary management to the program.
Provides training and guidance for individuals supporting the program.
Promotes growth and expansion of the program.