Community Capital Facilities - Program Manager (COM3)

State of Washington•Multiple Locations Statewide, WA

12d•Remote

About The Position

The Department of Commerce is seeking a Program Manager for the Community Capital Facilities Unit (CCF) within the Local Government Division (LGD). The CCF unit provides capital grants to non-residential community facility projects. This position will oversee direct appropriations, the Building Communities Fund program, and assigned capital contract projects. The role involves managing the entire contract lifecycle, from solicitation and award to closeout, ensuring consistency and sustained project engagement. Responsibilities include pre-contract activities like grant application development, scope and budget review, and compliance with state capital funding requirements. It also covers contract execution and administration, including budget oversight, expenditure tracking, reimbursement processing, and compliance monitoring. The position provides technical assistance to stakeholders and grantees, ensuring programmatic and statutory requirements are met, and oversees projects through completion, focusing on performance reporting, closeout documentation, and final audits. The role also assists with other CCF competitive grant application processes.

Requirements

Seven (7) years of combined experience and/or education in community, trade, or economic development with a focus in two or more of the following areas: Contract management experience on project funds with state or federal grants or loans, Reviewing customer, contractor, and/or grantee invoices for payment, Experience with grant program rollout and process administration, Reviewing, interpreting and implementing state and federal requirements, Providing technical assistance to customers.
Education involves finance, business, public administration, social services, education, or related field.
Qualifying education post High School or equivalent may be substituted year for year for experience.
Lived experience working in a family run business, previous volunteering experience working with a community-based organization that focused on serving and supporting underserved or vulnerable populations, or any allied experience in economic development, procurement or contracting will substitute for two years of professional experience.
Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management.
Technical knowledge of Commerce Infrastructure program requirements related to financing, contract management, and compliance.
Ability to manage multiple projects simultaneously and to participate in multi-stakeholder processes.
Intermediate skill level in the Microsoft Office suite products including OneDrive, Teams, SharePoint, Excel, Word, and Outlook.
A complete and detailed online application.
A cover letter (enter online).
At least three professional references (enter online).

Nice To Haves

Demonstrated technical/knowledge and aptitude of state legislative and capital budget processes and capital contracting and financing.
Professional level experience with state capital financing, grant and loan administration.
Technical knowledge and aptitude of state legislative and capital budget processes.

Responsibilities

Oversee direct appropriations, Building Communities Fund program, and capital contract projects.
Manage the entire contract lifecycle from project solicitation, award, and initiation to project closeout.
Manage pre-contract activities such as grant application development, scope and budget review, and compliance with state capital funding requirements.
Administer contracts, including ongoing budget oversight, expenditure tracking, reimbursement processing, and compliance monitoring.
Provide continuous technical assistance to stakeholders and grantees.
Ensure projects are in compliance with all state and programmatic regulations throughout the full contract lifecycle.
Assist with the administration of other CCF competitive grant application processes.
Negotiate, draft and execute capital contracts and amendments scope of work and special terms and conditions.
Utilize the Department’s Contracts Management System (CMS) and other systems to record, track, and manage contracting tasks.
Ensure grantees understand requirements for state prevailing wages, Executive Order 21-02 archeology and historic preservation, and LEED building requirements.
Coordinate with supervisor to revise legislative intent documentation and other documentation.
Scope complex contracts and limit agency risk in consultation with the Assistant Attorney General (AAG).
Collaborate with the unit’s Real Estate and Development Services team to ensure site security requirements are satisfied.
Monitor contract deliverables and perform risk assessments of contractors and/or projects.
Manage and address contract risk in accordance with compliance standards.
Implement program guidelines, forms, and technical assistance resources, and provide feedback for updates.
Coordinate and prepare the program’s competitive and non-competitive grant award processes.
Provide technical assistance to individuals and organizations to assist with project readiness and contracting.
Provide technical assistance to grantees to ensure shovel-ready projects are contracted for awarded funding.
Coordinate with other Commerce staff and external Subject Matter Experts to support projects.
Work with Community Capital Facilities leadership and Legislative staff to obtain and refine legislative intents.
Notify successful and unsuccessful applicants of the outcome of the competitive grant process and/or direct appropriations.
Communicate relevant information and documents related to next steps in the awarding/contracting processes.
Review, authorize, and process contract reimbursements.
Ensure expenditures are within the appropriated authority and are submitted for allowable expenses.
Track contract budgets, expenditures, and balances using the Department’s Contract Management System (CMS) and other tracking systems.
Track the timing and estimated projected requests for contract reimbursements.
Provide technical assistance to contractors as fiscal discrepancies or issues arise.
Track contract spending and project spenddown timelines to report to leadership and inform allotment and re-appropriation processes.
Prepare program data, spreadsheets, reports, presentations, and public record request responses.