Program Manager

Details•San Diego, CA

17d•Onsite

About The Position

The University of San Diego's College of Arts and Sciences is seeking a full-time temporary Program Manager to support both the ALSAM Bridging the Gap Support Fund Program and the Humanities Center. The ALSAM Program focuses on STEM programming for high school students, while the Humanities Center enriches the campus community through various academic and cultural initiatives. This role will independently lead and grow the non-curricula aspects of the Bridging the Gap program, fostering partnerships with high schools, developing new programming, and supporting students admitted to USD. The Manager will also oversee day-to-day operations of the Humanities Center, including coordinating events, marketing, and providing front office support. This position requires collaboration with internal and external partners, budget management, and ensuring compliance with university procedures.

Requirements

Bachelor’s degree required
Minimum two years of related experience
At least one year of experience must be in program coordination, event planning, and/or administrative support
Excellent communication and interpersonal skills
Demonstrated ability to maintain confidential information and handle sensitive data with discretion and tact.
Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
Ability to take initiative in all performance areas and work with minimal supervision.
Detail oriented, independent thinker and worker who can make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.
Proven ability using computers for business/accounting applications.
Proven ability to collaborate with individuals of diverse backgrounds.
Proficient in the following programs: Word, Excel, Power Point, Google office systems(Docs, Sheets, Drive), Cascade CMS, Workday, Docusign, Concur, Canva, Social Media Platforms, CRM systems (Salesforce).
Comfortable with technology, assisting others using technology, and eagerness to learn new software.
Must be available to work occasional evenings (up to 8:30pm) and rare weekends.
Successful completion of a pre-employment background check.
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Nice To Haves

Masters degree preferred.
Previous experience managing budgets strongly preferred.
Two or more years of experience in program coordination, event planning, budget management, and/or administrative support preferred.
Previous experience in higher education and/or a non-profit setting preferred.

Responsibilities

Expand Bridging the Gap to align with the ALSAM Vision by implementing a STEM faculty advisory board and liaising with external and internal partners to plan and execute program logistics and secure resources on campus.
Serve as ASLAM program leader and take ownership of the success and long-term growth of the ALSAM program.
Design and spearhead new program initiatives, execute detailed logistics, and design and monitor metrics of participant and program success to report to the ALSAM Foundation annually.
Conceptualize and execute end to end program logistics and events including but not limited to holding meetings with stakeholders, reserving space, arranging meals, transportation, and other accommodations, and following through to achieve and record progression of program objectives.
Use university’s expense processing systems including Concur, Workday, UniMarket, and Internal Service Deliveries to order and track purchase of supplies and services in adherence with university procedures.
Oversee day to day Humanities Center operations.
Responsible for financial oversight, including reconciliation and reporting for program-related funds.
Oversee and track program budgets, expenses, and financial activity to ensure alignment with allocated resources and clear financial reporting to the ALSAM Foundation annually.
Maintain accurate financial and administrative records in accordance with university guidelines.
Direct oversight of hiring process and personnel management for temporary employees and student workers.
Coordinate with Human Resources and Risk Management to ensure compliance requirements, particularly for programs involving minors.
Support outreach efforts to increase program visibility and engagement through targeted outreach to high schools and community partners.
Ensure consistency in branding and messaging across communications and outreach efforts.
Represents the Humanities Center at various events which require a flexible schedule to work occasional evenings (up to 8:30pm) and/or rare weekends.
Promote the program and center’s work and events by developing and distributing marketing and promotional materials across multiple platforms (e.g., email, newsletters, social media, print materials).
Maintain and update program websites and digital content.
Manage day-to-day administrative or event tasks and provide front desk reception for Humanities Center as assigned.
Must be flexible to occasionally attend evening events for the Humanities Center and collaborate to ensure office coverage during the Fall and Spring semesters.
Occasional weekends during the STEM Camp in the summer.
Assist with technology needed for events and meetings.
Other duties as assigned.