Program Manager - Graduate School of Biomedical Sciences

UTHealth Houston • Houston, TX

9d • Onsite

About The Position

The Program Manager oversees all administrative functions for one or more UTHealth Houston–based graduate programs within the Graduate School of Biomedical Sciences (GSBS). Working closely with Program Directors, the position coordinates and oversees graduate program operations and requires independent judgment, initiative, and effective decision-making. The Program Manager works collaboratively while also operating independently and applying thorough knowledge of institutional regulations, policies, and procedures.

The position develops, plans, and manages program or project activities and functions in a leadership capacity. It serves as the primary contact for program faculty and students, advises Program Directors, supports academic policy and assessment work, coordinates meetings and events, and manages program budgets and communications. The role may also support training grants, program awards, faculty membership applications, and program materials. Employees must permanently reside and work in Texas. This is a security-sensitive position.

Requirements

• Bachelor’s degree required; equivalent years of experience beyond the minimum experience requirement may substitute for the required education.
• At least 5 years of applicable experience.
• Excellent organizational and communication skills are strongly preferred.
• Ability to exercise independent judgment and initiative and make effective decisions.
• Ability to work as a team player and independently.
• Thorough knowledge of institutional regulations, policies, and procedures.
• Must permanently reside and work in the State of Texas.
• Must meet security-sensitive position qualifications, including the ability to maintain the security or integrity of critical infrastructure when applicable.
• Certifications specific to the program are required; the certifications are not specified in the posting.

Nice To Haves

• Prior experience in higher education is preferred.
• Excellent organizational and communication skills are strongly preferred.

Responsibilities

• Serve as the first point of contact for program faculty and students regarding program policies, procedures, activities, and engagement opportunities, and act as a liaison between the GSBS Dean’s Office and the program.
• Advise Program Directors on program leadership and assist with planning and implementing changes to academic policies.
• Assist with program assessment activities, including program reviews, and develop surveys to evaluate program activities and initiatives.
• Assist with reviewing and approving academic forms for program students.
• Schedule meetings; develop agendas; and record minutes for faculty, steering committee, director/student, and other standing committee meetings.
• Work with the Program Director and Steering Committee to develop the annual program budget and coordinate with finance staff to manage it in accordance with institutional policies and procedures.
• Support program-specific activities, including training grants, program awards, new faculty membership applications, manuals, and contact information for faculty, students, and alumni.
• Initiate, organize, and plan program events and activities with Program Directors, faculty, and students, including retreats, seminar series, journal clubs, symposiums, rotation talks, and social or networking events.
• Manage online and print program communications, including websites, brochures, newsletters, and news bulletins.
• Manage departmental human resources activities related to recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Perform other duties as assigned.

Benefits

• 100% paid medical premiums for full-time employees.
• Generous time off, including holidays, a preventative leave day, vacation, and sick time, totaling approximately 37–38 days per year.
• Increasing vacation accrual with longer service.
• Longevity pay through monthly payments after two years of service.
• Retirement/pension plan.
• Free financial and legal counseling.
• Free mental health counseling services.
• Gym membership discounts and access to wellness programs.
• Employee discounts, including entertainment, car rentals, and cell phones.
• Resources for child and elder care.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager