Program Manager

City of New York•New York, NY

1d•$62,868 - $72,298•Onsite

About The Position

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Under the supervision of the Deputy Director, with latitude for the exercise of independent action and decision making, the assigned staff members will receive, review, approve, and process Discretionary contracts in the sum of $5,000 or greater from subordinates. The assigned staff will ensure accuracy and proper processing of contracts to oversight departments. In addition, the assigned staff will review and approve desk reviews and /or site visits completed by their assigned staff. Prepare and input findings on the DYCD database and provide a weekly update report to the Director of the unit. Assist CBOs that make requests or need technical assistance. In addition, provide support and follow up with the staff assigned. Provides technical assistance to program directors, staff, and contractors by answering questions, explaining procedures, and requirements on all issues related to contract documents. - Source documents are checked accurately, thoroughly, and completely. - All Mandates and requirements comply. - Reviews completed within prescribed deadlines. Follows up on incomplete/ pending documents/ referrals, by maintaining controls/ requesting/ reviewing additional information/ records/ making determinations, in order to finalize action on applications/ confirm referrals - Information conveyed/obtained is clear, accurate, and relevant. - Useful information/feedback is obtained/conveyed on a timely basis. - Manner is tactful and courteous. Reviews initial and final documents, PASSPort contract documents, and service reports prior to processing in order to ensure compliance with agency requirements and Federal, State, or City mandates. - Controls kept are accurate, appropriate, and complete. - Discrepancies are noted accurately, clearly, and completely. - Performance of contractors consistently meets agency standards/guidelines Contracts, budgets, and monitoring documents are thoroughly and completely reviewed before submission to the Supervisor. Records/ enters/ codes information obtained, and action taken during interviews/meetings/ other activities, on standard forms/ applications, to ensure that records are complete and current. - Entries/codes are complete, accurate, and legible. - Entries are logical sequence. - Entries are made within prescribed deadlines. Contract processing is done in a methodological way and using the contract checklist. Prepares standardized forms/ supporting documentation by selecting appropriate forms/ compiling/ entering required information/ submitting through appropriate channels, in order to initiate required proposed/ other services for the client. - Forms prepared/selected are appropriate, accurate, and relevant. - Useful information/feedback is obtained/conveyed on a timely basis. - Manner is tactful and courteous. Works closely with the assigned providers in a professional manner and prepares budgets, workscopes, contract documents, site visits, and/or desk reviews using the procedures established by the unit. Maintains liaison with two or more programs/centers/units, by obtaining/ conveying information/ providing feedback, to facilitate cooperation/ coordinate activities/ maintain current records - Information conveyed/obtained is clear and accurate, and relevant. - Useful information/feedback is obtained/conveyed on a timely basis. - Manner is tactful and courteous. Works closely with other DYCD supporting areas and the assigned providers clearly and professionally.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Receive, review, approve, and process Discretionary contracts in the sum of $5,000 or greater from subordinates.
Ensure accuracy and proper processing of contracts to oversight departments.
Review and approve desk reviews and/or site visits completed by assigned staff.
Prepare and input findings on the DYCD database.
Provide a weekly update report to the Director of the unit.
Assist CBOs that make requests or need technical assistance.
Provide support and follow up with assigned staff.
Provide technical assistance to program directors, staff, and contractors by answering questions, explaining procedures, and requirements on all issues related to contract documents.
Check source documents accurately, thoroughly, and completely.
Ensure all mandates and requirements comply.
Complete reviews within prescribed deadlines.
Follow up on incomplete/pending documents/referrals by maintaining controls/requesting/reviewing additional information/records/making determinations, in order to finalize action on applications/confirm referrals.
Convey/obtain information that is clear, accurate, and relevant.
Obtain/convey useful information/feedback on a timely basis.
Be tactful and courteous.
Review initial and final documents, PASSPort contract documents, and service reports prior to processing in order to ensure compliance with agency requirements and Federal, State, or City mandates.
Ensure controls kept are accurate, appropriate, and complete.
Note discrepancies accurately, clearly, and completely.
Ensure performance of contractors consistently meets agency standards/guidelines.
Thoroughly and completely review contracts, budgets, and monitoring documents before submission to the Supervisor.
Record/enter/code information obtained, and action taken during interviews/meetings/other activities, on standard forms/applications, to ensure that records are complete and current.
Ensure entries/codes are complete, accurate, and legible.
Ensure entries are in logical sequence.
Make entries within prescribed deadlines.
Process contracts in a methodological way and using the contract checklist.
Prepare standardized forms/supporting documentation by selecting appropriate forms/compiling/entering required information/submitting through appropriate channels, in order to initiate required proposed/other services for the client.
Ensure forms prepared/selected are appropriate, accurate, and relevant.
Work closely with assigned providers in a professional manner.
Prepare budgets, workscopes, contract documents, site visits, and/or desk reviews using the procedures established by the unit.
Maintain liaison with two or more programs/centers/units, by obtaining/conveying information/providing feedback, to facilitate cooperation/coordinate activities/maintain current records.
Work closely with other DYCD supporting areas and the assigned providers clearly and professionally.