Program Manager

Arizona State University•Tempe, AZ

7d•$58,000 - $65,000•Onsite

About The Position

Project Humanities seeks an experienced, highly organized Program Manager to oversee the day-to-day administrative and operational functions of a dynamic university initiative. This position serves as the operational backbone of the unit, ensuring efficient business operations while supporting faculty, staff, students, and external partners. The ideal candidate is a proactive problem solver with experience managing multiple priorities, improving administrative processes, coordinating personnel activities, overseeing budgets and procurement, and leading complex projects in a collaborative environment.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience in higher education or another large, complex organization
Experience developing operational procedures and process improvements
Familiarity with financial and HR compliance requirements
Ability to develop and maintain cooperative, professional working relationships both within and across organizational areas.
Experience in event planning/logistics
Experience using Workday or similar enterprise resource planning (ERP) systems
Experience managing administrative operations in a complex organization
Experience coordinating budgets, procurement, purchasing, and expense reconciliation
Experience supporting personnel processes, including hiring and onboarding
Strong project management and organizational skills
Skill in effective communication, both verbal and written
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Demonstrated knowledge and understanding of Project Humanities' goals and mission.
Awareness of and connections to social justice issues

Responsibilities

Lead and assist with planning and execution of initiative programs and year-round events
Coordinate logistics including scheduling, communications, venues, contracts, and vendors
Manage event budgets and operational planning from start to finish
Manage daily administrative and operational functions to ensure efficient office operations
Develop, implement, and maintain administrative procedures, documentation, and resource guides
Identify opportunities to improve operational efficiency and recommend process improvements
Prepare data reports, presentations, award nominations and spreadsheets
Assist with recruitment, hiring, onboarding, and off-boarding activities for Project Humanities staff and/or student employees under the guidance of the HR team in Department of English
Maintain confidential personnel records in accordance with university policies
Support the Director with personnel documentation and administrative processes related to Project Humanities
Manage purchasing, procurement, reimbursements, and internal program expense reconciliation
Process contracts and vendor documentation under the guidance of the financial team in Department of English
Ensure compliance with university financial policies and procedures
Coordinate multiple projects simultaneously while meeting deadlines
Support special projects as assigned
Collaborate with internal ASU departments and external partners to achieve organizational goals