Program Manager - Robotics Institute

Carnegie Mellon University•Pittsburgh, PA

8d•Onsite

About The Position

Carnegie Mellon University’s Robotics Institute is seeking a Project Manager to manage activities for moderately complex projects. The role manages project work statements, work plans, and customer contract documents; prepares reports using information from internal and external sources; identifies variances; and coordinates with other departments and external stakeholders. The position works across academic and startup partners and supports project communications, reporting, planning, and budget tracking. The position is part-time and fixed-term, and is based in Pittsburgh, Pennsylvania.

Requirements

Bachelor's degree or equivalent professional experience.
At least three years of experience in program or project coordination, preferably in a university, research, nonprofit, or technology setting.
Experience tracking milestones and budgets, preparing reports and presentations, and coordinating work across multiple organizations.
Strong writing skills, including the ability to turn technical updates into clear materials for funders and other audiences.
Comfort working across multiple institutions and with both academic and startup cultures.
A combination of education and relevant experience demonstrating comparable knowledge may be considered.

Nice To Haves

Experience supporting federally funded research projects, particularly NSF awards.
Experience with budget tracking, project reporting, or program coordination.
Strong organizational and written communication skills.
Self-directed approach and ability to identify and help resolve issues before they become blockers.
Interest in robotics, dexterous manipulation, or related research; welcome but not required.

Responsibilities

Work with the PI to document and communicate project milestones, track progress, and confirm completion.
Prepare quarterly and annual reports and progress presentations for the NSF Program Director and other project leadership.
Draft progress decks and white papers for internal and external reporting.
Communicate project accomplishments through press releases and by establishing and maintaining an online project presence.
Plan and organize project events, including the annual in-person all-hands meeting.
Help maintain regular communication across the team, including student sync meetings and bi-weekly leadership meetings.
Track project spending against the monthly spending plan.
Identify blockers to progress across the collaboration and help clear them.
Serve as a close working partner to the counterpart at FuturHand Robotics, coordinating across the academic and startup sides of the project.
Perform other duties as assigned.