Program Manager, Research & Policy Operations

University of Notre Dame•Notre Dame, IN

9h•$0 - $70,000

About The Position

The Keough School of Global Affairs is a vibrant community committed to serving human dignity through research and scholarship, teaching and learning, and policies and practices designed to advance the development of the whole person and of each person in their specific socio-cultural context. The Research and Policy Operations Program Manager provides critical coordination, operational and financial management support to the research and policy functions within the Dean’s Office of the Keough School of Global Affairs. The Program Manager will play a critical role in implementing the priorities of the Deans’ Office in supporting the policy work of the faculty and will act as a bridge coordinating the school’s research and policy programs with the Keough School Washington Office, all nine institutes and centers, University units and external partners. In doing so, the Program Manager will contribute to financial and contractual processes that support research and policy programs. The role reports to the Associate Dean for Research, Policy, and Practice and works closely with the Associate Director of Finance.

Requirements

Bachelor’s degree in a quantitative field (e.g. social science, finance, Accounting, Business Administration, engineering)
3 to 4 years of experience
Knowledge of Microsoft Office and Google Workspace required.
Excellent communication skills, both written and verbal
Strong organizational skills
High degree of initiative
Ability to manage competing priorities for multiple distinct units.

Responsibilities

Support the Associate Dean’s initiatives that seek to improve support to faculty research and policy work across the school, by translating strategic decisions into workplan, and coordinate stakeholders across the school.
Manage the Dean’s Office internal grant process, from application, to review and award, to reporting and monitoring of grant outcomes.
Contribute to the content and serve as programmatic point of contact for Dean’s Office lecture series, Deans Forum, seminars, and (Keough Dean’s Office sponsored) international conferences, working closely with the Events Strategy Program Director and DC office coordinator.
In collaboration with the Director of Communications and Marketing, contribute to the School’s communication strategy specifically targeted at external policy stakeholders and internal audiences (i.e. faculty, students, alums) interested in policy conversations.
Serve as point of contact for relevant Keough School Communities of Practice (e.g. Policy Impact and Research COPs), coordinating meetings, keeping agendas, and ensuring agreed next steps are followed through.
Provide coordination for visitors hosted by the Dean’s Office.
Coordinate with the Keough School Washington Office to ensure on-going sharing of information and seamless implementation of programs.
In collaboration with Keough School institutes and centers, oversee the coordination of Visiting Fellow programs including; onboarding, monthly convenings, and exit interviews.
Provide support to the contracts approval process, including coordinating submissions, monitoring progress and identifying contracts that are up for renewal.
Provide the same support for Memoranda of Understanding with external partners.
Review and process financial transactions, including travel/expense reports, purchase requisitions, and account transfers as assigned.
Support the Associate Director for Finance with occasional questions pertaining to research or policy project budgeting, spending, and reporting.
Coordinate the scoping and dissemination of research opportunities across the Keough School through the Research Community of Practice.
Integrate data from different systems and generate reports on internal and external funding secured by Keough faculty.
Provide research analysis and briefings for leadership ahead of strategic meetings.
Document convenings, managing the follow-up by coordinating the development and dissemination of deliverables.