Program Manager, Office of Scientific Programs

AMERICAN PSYCHIATRIC ASSOCIATION•Washington, DC

8d•$73,900 - $86,500•Onsite

About The Position

The Program Manager for Scientific Programs assists the Director in the planning and coordinating of all activities related to the American Psychiatric Association’s (APA) Annual Meeting and Mental Health Services Conference (MHSC). The program manager will work in the Office of Scientific Programs (OSP) which is responsible for the development and implementation of the educational content of these two meetings. Primary responsibilities for this position includes the direct management of projects associated with the planning committees, assisting with adherence of production timelines, coordinating with the Office of CME, and assisting with various departmental tasks as assigned. The Project Manager is also responsible for assisting the Director and Associate Director with developing, administering, and implementing administrative procedures and operational methods for the efficient functioning of all Annual Meeting and Mental Health Services Conference activities and ensuring that ACCME guidelines are followed.

Requirements

BA/BS preferred with at least 5 years of relevant experience.
Project Management certification and a minimum of two years related work experience.
Work experience to include planning and executing projects, assisting with multiple complex projects, strong project management skills with attention to detail.
Demonstrated ability to work collaboratively as a team member.
Excellent organizational communication skills.
Proficiency using the Microsoft Office Suite.

Nice To Haves

Experience with educational and/or mental health programs is preferred.
Experience with project management, event management, and/or abstract management software is preferred.

Responsibilities

Assisting the Director with planning and executing all programmatic aspects of the Annual Meeting and Mental Health Services Conference.
Creating and tracking detailed work plans which identify and sequence the activities needed to successfully implement the meetings/conferences, covering topics including session scheduling, room assignment, acquiring faculty materials, and abstract solicitation.
Using project management approaches to ensure that meeting/conference initiatives adhere to project milestones, scope, and policies.
Consulting with the Director and the Division of Education Business Manager on the processing of all SPC reimbursement requests and ensuring that faculty and committee members adhere to budget/travel related policies.
Providing organizational support to the Director of Scientific Programs including drafting and reviewing documentation, organizing internal and external meetings, maintaining accurate records and schedules, and communicating with scientific program committees.
Serving as subcommittee staff liaison for the Scientific Program Committee, managing committee calls and invitation letters.
Providing technical support and management of the abstract database system.
Providing onsite support to member attendees, faculty, and program committee members.
Performing other duties as assigned.