Program Manager, Infectious Diseases Research

Boston Medical Center • Boston, MA

6d • Onsite

About The Position

Under the supervision of the Principal Investigator (PI), the Program Manager is responsible for planning and managing the overall execution of domestic and international research initiatives by the PI. This includes developing and monitoring research budgets and expenses, ensuring study teams meet quality, budget, and timeline targets, and implementing operational strategies to support research objectives. The role also involves researching funding opportunities, supporting grant development, supervising junior staff, and advising on study design, launch, and implementation. The ideal candidate is motivated by the opportunity to improve the lives of others through supporting impactful global infectious disease research.

Requirements

• Requires a Bachelor’s degree (Masters preferred) with an emphasis in public administration or public health
• Minimum of three years of related work experience required.
• Ability to provide leadership and coordinate the work of a team of assigned team members.
• Excellent oral and written communication skills; ability to be detailed oriented in all notes and documentation.
• Demonstrated ability and experience in areas such as grant management, training, team building, program development/management, problem solving, and community building.
• Ability to analyze needs and apply resources effectively to meet those needs.
• Ability to achieve targeted results through motivating, mobilizing, and delegating to others.
• Experience with Windows, Word, Excel, Outlook, Internet and web page usage/updating, social networking and other technologies that can be used to further carry the program’s mission.
• Demonstrated skills in the provision of services in a multicultural environment.

Nice To Haves

• Supervisory experience is desirable.
• Bilingual skills preferred.

Responsibilities

• Aid in strategic planning for growth and direction of research portfolio.
• Work with PI to project and plan for growth.
• Recommend, create, and implement changes across portfolio.
• Support PI in prioritization of tasks and allocation of resources, including staffing resources, across projects.
• Assist with identifying funding sources and preparing grant proposals (literature searches, budget development, assemble supporting materials, write select sections, and oversee grant application submission).
• Provide program-level direction to study coordinators on the development of protocols, SOP/MOPs, data collection procedures, clinical and data quality management plans, data collection instruments, and training materials.
• Work with the research team to facilitate & ensure protocol adherence, data and clinical quality assurance activities, timely and accurate data collection, and timeline adherence to achieve study goals.
• Advise on the development and implementation of recruitment and retention strategies to ensure targets are met.
• Support the development of new research protocols, aiding in submission of new protocols, amendments, annual reports, etc. to the IRB, as needed.
• Develop and submit annual progress reports to external funding agencies/sponsors (e.g., NIH).
• Leads development of budgets/cost proposals for research grants (e.g., NIH).
• Perform regular budget tracking and forecasting across grants and accounts based on study progress, delays, enrollment, etc.; track and forecast salary coverage and support for PI and study staff.
• Work directly with Grants Management to track, review, and approve invoices from subcontracts and vendors.
• Function as a key liaison with funding sources and regulatory agencies.
• Ensures clear communication and compliance.
• Collaborate with Grant Manager to initiate subcontract, material transfer, and data use agreements, provide comments to drafts, and track and ensure timely execution of agreements.
• Work with PI to perform data analytics on progress across research portfolio; prepare communications on progress of and findings from studies to external stakeholders.
• Monitor guidelines and policies with the purpose of ensuring compliance with all government regulations, as well as maintaining alignment with the organization's mission.
• Coordinate weekly research meetings to review project status and progress, discusses group topics of concern.
• Schedules and leads other meetings, as needed.
• Lead the selection of qualified employees for employment following all policies, guidelines, and applicable laws, working with PI, department managers, and Human Resources.
• Responsible for effective personnel management including training, directing, chairing meetings, mentoring and instilling a commitment to quality and excellence.
• Monitors productivity and performance to identify and evaluate research team strengths and training opportunities in relation to operational effectiveness.
• Conducts employee performance evaluations and disciplines when appropriate to include termination, with appropriate supportive documentation as per established policy.
• Maintains personnel files for all assigned staff, including current CV, current job description, core competency ratings, mandatory education requirements, continuing education requirements, and yearly performance evaluation/goals and objectives.
• Maintains time off records; processes all payroll requests, action forms, time cards and vendor/sub-contractor billing.
• Assists with orientation and supervision of graduate interns (e.g. public health or medical students), residents and research assistants rotating through the department.

Benefits

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Engage in groundbreaking research projects that are driving the forefront of biomedical science.
• Flexible Spending Accounts
• 403(b) savings matches
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level