Program Manager, IACTL Events

The University of Toledo•Toledo, OH

58d•Onsite

About The Position

This role assists with planning and executing logistics for the Institute’s public as well as academic events. This position works collaboratively with faculty, staff and the administration across the Institute to execute meeting logistics, including event budgeting, conference space allocations, catering, accommodations, travel, technology and audiovisual needs, support, and processing invoices. This position acts as a liaison between constituent group members and members of the Institute, gathers content and disseminates meeting materials to constituent group members, prepares events spaces, assists with speaker and attendee space access, provides attendee services, day of event running, provides troubleshooting, and supports event wrap up activities and clean-up. This position interacts with student workers, academic administrators, faculty, prospective donors, as well as venue and restaurant staff. The successful candidate must be a proactive, cross-functional team player, creative thinker and independent problem-solver with strong organization and project management skills but also a warm sense of hospitality.

Requirements

Bachelors’ degree
Minimum of one (1) year related work experience or combination of education and event planning and execution.
Exceptional attention to detail
Ability to work flexible schedule and sometimes long hours including nights and/or weekends.
Outstanding presentation, verbal, and written communication skills
Ability to work in fast-paced environment, multitask and prioritize projects and flexibility to adapt to changing goals and priorities
Ability to think and perform creatively
Self-motivated and well organized with attention to detail, consistency, and accuracy
Capable of executing tasks and resolving issues independently with minimal supervision
Aptitude for serving as liaison between administrators in higher education and staff in the hospitality industry.
Ability to meet the requirements to complete and maintain mandatory training per the University mandatory training policy.

Nice To Haves

Event coordination, logistical execution, and community outreach
Experience working in higher education environment
Proficiency with Microsoft 365 software
Portfolio or work samples may be requested

Responsibilities

Assist with planning and executing logistics for the Institute’s public as well as academic events.
Work collaboratively with faculty, staff and the administration across the Institute to execute meeting logistics, including event budgeting, conference space allocations, catering, accommodations, travel, technology and audiovisual needs, support, and processing invoices.
Act as a liaison between constituent group members and members of the Institute.
Gather content and disseminate meeting materials to constituent group members.
Prepare events spaces.
Assist with speaker and attendee space access.
Provide attendee services.
Manage day of event running.
Provide troubleshooting.
Support event wrap up activities and clean-up.
Interact with student workers, academic administrators, faculty, prospective donors, as well as venue and restaurant staff.