Program Manager I - Office of Faculty Promotions & Career Development

Washington University in St. Louis • St. Louis, MO

23d • $53,100 - $90,600 • Onsite

About The Position

The Program Manager I manages communications, data systems, and administrative operations for assigned faculty leadership and career development programs, ensuring effective outreach, robust data management, and seamless program execution. Works collaboratively with and provides day-to-day direction to the Project Coordinator I on assigned program logistics and communications.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (3 Years)

Nice To Haves

• Master's degree
• Competencies in university-community partnership.
• Content Management Systems (CMS)
• Creative Approaches
• Customer Relationship Management (CRM) System
• Email Marketing Systems
• Microsoft Office
• New Initiatives
• Organizing
• Priority Management
• Program Designing
• Program Implementation
• Public Health Education
• Relationship Building
• Self-Direction
• Social Work
• Team Collaboration
• Teamwork
• Training Course Development

Responsibilities

• Serves as the primary operational coordinator for the full Coaching Programs Portfolio, working closely with the Assistant Dean for Faculty Coaching and under the supervision of the Program Manager II.
• Coordinates and administers both the Peer Coaching Certification Program (2-day) and the Faculty Coaching Certification Program (5-day), in collaboration with the Assistant Dean for Faculty Coaching.
• Manages application intake, including review of Qualtrics application surveys and tracking of required Chair Letters of Support; communicates eligibility, prerequisites, and program requirements to applicants; coordinates session scheduling, venue logistics, catering, materials, and technology setup across all training days; supports facilitators and faculty participants throughout the training experience; and maintains accurate certification records and cohort rosters.
• Assists with planning and logistics for coach calibration sessions and ongoing community of practice meetings that support certified coaches after completion of training.
• Manages all operational aspects of connecting faculty with certified coaches, including processing faculty intake applications, matching participants with coaches based on stated goals, coaching focus areas, coach expertise, and availability, and communicating match decisions to both parties.
• Tracks active coaching engagements throughout their duration—monitoring session completion, follow-through on coaching commitments, and any participant or coach concerns requiring escalation to the Assistant Dean.
• Administers feedback surveys for both coaches and faculty clients at key engagement milestones, compiles results, and prepares summary reports to inform program quality and continuous improvement.
• Maintains comprehensive, up-to-date records of the certified coach roster, credentials, availability, and post-program commitment status.
• Coordinates scheduling, registration, logistics, and communications for ongoing Faculty Leader Group Coaching sessions serving Vice Chairs, Division Chiefs, and Section Heads.
• Manages the group enrollment process, sends session reminders and materials, prepares meeting spaces and catering, and maintains attendance records.
• Serves as the primary point of contact for participant inquiries about group schedules and registration.
• Maintains databases tracking participants, attendance, evaluations, and outcome metrics for all OFPCD programs.
• Ensures data integrity across systems.
• Generates reports and visualizations on participation, demographics, and trends.
• Manages surveys, assessments, and feedback collection to inform program improvements.
• Maintains program data in Monday.com and contributes to the Faculty Development Dashboard under the direction of the Program Manager II.
• Creates participant-facing communications and program content in collaboration with Office leadership and Program Manager II as assigned across portfolios.
• Provides high-level and ground-level administrative and operational support for Office leadership, including calendar management, meeting preparation, leadership team coordination, and follow-up on key priorities.
• Assists with day-to-day office operations including preparation of printed materials and flyers, catering coordination for office events, supply ordering, copying, and other operational tasks as needed to support Office function.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level