Program Manager for Outreach and Student Engagement

Marshall University•Huntington, WV

22h•Hybrid

About The Position

The Program Manager for Outreach & Engagement provides operational coordination and management for pathway programs, recruitment outreach initiatives, student engagement programming, grant development, and divisional research compliance within the Division of Admissions, Advising & Student Life. The Program Manager for Outreach & Student Engagement is responsible for the development, implementation, and evaluation of strategic outreach initiatives and student engagement programs that support the recruitment, retention, and success of a mission-aligned medical student body. This role collaborates across Admissions, Student Affairs, and external partners to strengthen pathway programs, enhance community engagement, and promote access to medical education, with a particular focus on West Virginia and rural populations. Reporting to the Senior Associate Dean of Admissions, Advising & Student Life, this position manages outreach and recruitment initiatives, strengthens Institutional recruitment pathways, supports medical student affinity organizations, assists in securing external funding to sustain and expand pathway programming, and manages the division’s regulatory compliance with the Institutional Review Board (IRB).

Requirements

Operational coordination and management for pathway programs, recruitment outreach initiatives, student engagement programming, grant development, and divisional research compliance
Development, implementation, and evaluation of strategic outreach initiatives and student engagement programs
Collaboration across Admissions, Student Affairs, and external partners
Management of outreach and recruitment initiatives
Strengthening institutional recruitment pathways
Support of medical student affinity organizations
Assistance in securing external funding
Management of the division’s regulatory compliance with the Institutional Review Board (IRB)
Data-driven assessment of program effectiveness
Coordination of logistics, programming, and evaluation of outreach initiatives
Tracking and reporting of engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel)
Support of student leadership development and engagement initiatives
Development of programming that supports student engagement, belonging, and professional development
Support of initiatives that promote wellness, inclusion, and professional identity formation
Identification of funding opportunities
Preparation, writing, and submission of grant proposals
Coordination of grant budgets
Ensuring compliance with sponsor reporting requirements
Tracking measurable outcomes tied to grant deliverables
Management of IRB protocols
Maintenance of required regulatory documentation and timely submissions, amendments, and renewals
Ensuring compliance with university policies and applicable federal regulations
Development of metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes
Preparation of reports and presentations for leadership
Ensuring compliance with institutional policies and accreditation standards
Development and submission of program budgets
Preparation of reports and presentations for senior leadership
Support of accreditation-related reporting

Nice To Haves

Particular focus on West Virginia and rural populations

Responsibilities

Develop & coordinate recruitment outreach initiatives aligned with the School of Medicine priorities
Support the Admissions office with applicant engagement and recruitment programming
Conduct recruitment travel in-state and out-of-state to colleges, universities, and professional conferences
Build and maintain partnerships with pre-health advisors, educational institutions, and community organizations
Represent the School of Medicine at recruitment events, fairs, and community engagements
Support initiatives that promote awareness of careers in medicine, particularly among underserved populations
Assist with the development of presentations and recruitment materials
Track and report recruitment engagement metrics and outcomes
Design, implement, and evaluate pathway programs aligned with institutional mission
Coordinate summer enrichment programs, workshops, and pre-medical development initiatives
Track participant outcomes and assess program effectiveness using data-driven approaches
Collaborate with faculty, advisors, and external partners to enhance program impact
Provide operational insight of pathway and enrichment programs
Coordinate logistics, programming, and evaluation of outreach initiatives
Monitor program effectiveness and prepare annual outcome reports
Support alignment of pathway initiatives with accreditation and institutional goals
Collect, analyze, and report on program performance, impact, and outreach metrics
Track and report engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel)
Support medical student affinity organizations; assist with program coordination, event logistics, budget tracking and compliance
Support student leadership development and engagement initiatives and activities
Develop programming that supports student engagement, belonging, and professional development
Partner with Student Affairs to support initiatives that promote wellness, inclusion, and professional identity formation
Support retention-focused strategies across the learner lifecycle
Identify federal, state, foundation, and private funding opportunities
Assist in the preparation, writing, and submission of grant proposals
Assist in the coordination of grant budgets in collaboration with leadership and finance
Assist with ensuring compliance with sponsor reporting requirements
Track measurable outcomes tied to grant deliverables
Manage IRB protocols related to outreach, recruitment, and program evaluation
Maintain required regulatory documentation and ensure timely submissions, amendments, and renewals
Ensure compliance with university policies and applicable federal regulations
Develop metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes
Prepare reports and presentations for leadership on program impact and strategic recommendations
Ensure compliance with institutional policies and accreditation standards (e.g., LCME considerations)
Develop and submit program budgets for review and approval
Prepare reports and presentations for senior leadership
Support accreditation-related reporting as applicable